Administrative Assistant/Client Coordinator

MHP • Cheyenne, WY

1d • Onsite

About The Position

The Administrative Assistant works hand in hand with assigned Partners, supporting their day-to-day needs and providing high-quality service to clients. The role includes answering phone calls, managing calendars and events, preparing meeting arrangements, drafting and proofreading correspondence, maintaining mail, and tracking client files and tax-return materials. The position involves daily client interaction and collaboration with Partners, coworkers, and staff. The employer is willing to train a candidate who is eager to learn.

Requirements

• At least 3 years of administrative experience in a professional office environment.
• Highly organized and detail-oriented, with pride in the quality of work.
• Able to anticipate the needs of clients and Partners and follow through on client service.
• Strong verbal and written communication skills.
• Able to stay calm in stressful situations and work under pressure with time deadlines.
• Able to work collaboratively with a team and on projects.
• Technology proficiency with Microsoft Office Suite, Adobe products, and database management systems.

Nice To Haves

• Experience in a tax office.
• Some tax knowledge.
• Eagerness to learn new skills and technologies.

Responsibilities

• Answer phone calls and assist clients for assigned Partners.
• Manage calendars for assigned Partners.
• Maintain meeting arrangements, including developing agendas, preparing meeting materials, setting up rooms, and taking meeting minutes.
• Maintain incoming and outgoing mail for assigned Partners.
• Draft, edit, and proofread correspondence for assigned Partners or staff.
• Track and manage the flow of files, materials, and mailings related to client tax returns and other documents.
• Provide other duties assigned by Partners and managers.

Benefits

• Retirement plan.
• Health, dental, and vision insurance.
• Self-managed paid time off.
• Continuing education.
• Incentives for achieving designations or certificates that bring value to the firm.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed