2025-26 Administrative Assistant Class III- Crestview Elementary

North Kansas City Schools•Kansas City, MO

1d•Onsite

About The Position

The job of Administrative Assistant - Office is done for the purpose of providing administrative and secretarial support to assigned administrative personnel; coordinating activities and monitoring assigned activities; and providing information, recommendations and/or direction as requested by assigned administrator.

Requirements

Ability to perform basic math, including calculations using fractions, percents, and/or ratios.
Ability to understand written procedures, write routine documents, and speak clearly.
Ability to understand complex, multi-step written and oral instructions.
Knowledge of business telephone etiquette.
Knowledge of concepts of grammar and punctuation.
Knowledge of office practices and procedures.
Ability to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.
Ability to operate standard office equipment including pertinent software applications.
Ability to prepare and maintain accurate records.
Ability to schedule activities, meetings, and/or events.
Ability to gather and/or collate data.
Ability to use job-related equipment.
Flexibility to work with others in a variety of circumstances.
Ability to work with data utilizing defined but different processes.
Ability to operate equipment using defined methods.
Ability to work with a significant diversity of individuals and/or groups.
Ability to work with data of varied types and/or purposes.
Ability to utilize specific, job-related equipment.
Some problem solving may be required to identify issues and select action plans.
Problem solving with data may require independent interpretation.
Problem solving with equipment is limited to moderate.
Ability to communicate with diverse groups.
Ability to display tact and courtesy.
Ability to maintain confidentiality.
Ability to set priorities.
Ability to be attentive to detail.
Ability to establish and maintain effective working relationships.
Ability to work as part of a team.
Ability to work with frequent interruptions.
Ability to track budget expenditures.
Criminal Background Clearance.

Nice To Haves

Job related experience with increasing levels of responsibility is desired.

Responsibilities

Compiles data from a variety of sources (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of to support individual departments.
Coordinates a variety of projects, functions and/or program components for individual departments (e.g. Supporting over 160 staff members, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
Greets individuals wishing to enter the building and allows authorized entrance for the purpose of ensuring building security and directing individuals within the building as needed.
Maintains a wide variety of manual and electronic documents files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Monitors a variety of activities on behalf of assigned Administrators (e.g. account balances, work order status, etc.) for the purpose of achieving goals and meeting target dates.
Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
Performs general and program specific clerical functions (e.g. purchase orders, scheduling, copying, faxing, etc.) for the purpose of supporting administrative activities.
Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, bulletins, reports, etc.) for the purpose of communicating information and/or creating documentation in compliance with established guidelines.
Presents information on administrative procedures (e.g. department/program policies, submission procedures, etc.) for the purpose of orienting new personnel and/or disseminating information to existing personnel.
Processes documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, budget transfers, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
Procures supplies and materials for department(s) for the purpose of maintaining availability of required items.
Represents assigned Administrators in their absence for the purpose of conveying and/or gathering information required for their functions.
Responds to a variety of inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrators.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.