Administrative Assistant - Casual (Digby or, Shelburne or, Yarmouth/Regional Office's) 26/27 (90649)
About The Position
The Tri-County Regional Centre for Education (TCRCE) is seeking a Casual Administrative Assistant to provide support on an on-call basis. TCRCE serves approximately 6100 students across twenty-two schools in the counties of Shelburne, Yarmouth, and Digby. This role is crucial for maintaining efficient operations within the regional office and its schools. TCRCE is committed to diversity and inclusion, welcoming applications from all qualified individuals, and provides accommodations during the hiring process. They actively encourage applications from under-represented groups, including people of African descent/ancestry and Mi’kmaw/Indigenous ancestry.
Requirements
- Office Administration Diploma or equivalent
- Minimum of 2 years experience in a related field
- Proficient in MS Office (Excel, PowerPoint, Word & Outlook)
- Ability to work collaboratively with other staff, school administrations and the public
- Able to work independently
- Proven ability to communicate and work alongside diverse cultural and racial backgrounds
- Demonstrated ability to value the voice and contribution of others while remaining open to corrective criticism
- Completion of WHMIS and First Aid, or willingness to obtain upon hire
Nice To Haves
- Proficient in SAP and other budget/finance responsibilities
Responsibilities
- Receive and forward telephone inquiries
- Receive and respond to email in Outlook
- Maintain a filing system
- Prepare correspondence for distribution
- Arrange meetings and notify appropriate parties
- Assist in preparation for Professional Development sessions and staff meetings
- Assist in preparation of the Science Fair & Heritage Fair
- Provide secretarial support to other staff members
- Process correspondence and maintain an organized work environment
- Take minutes as required
- Preparing and reviewing SAP, expense, budget, and other financial reports – including dealing directly with the notification/contacting of individual schools and school staff (i.e. Principals, teachers, etc)
- Data entry - EasyConnect
- Monitoring financial transactions and maintaining accurate and up-to-date records of several accounts
- Preparing, reviewing, submitting, and tracking expense claim forms
- Prepare purchasing orders as required
- Other related duties as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
