Administrative Assistant – Career & Technical Education, Middle College, WBL
Marquette-Alger RESA•Marquette, MI
•Onsite
About The Position
Provides secretarial and clerical support for Career & Technical Education (CTE) staff and programming (Perkins Grant, High School Programs, Marquette-Alger Technical Middle College (MATMC), Work-Based Learning (WBL)) and Career Guidance. Serves as Administrative Assistant for Director of Career and Technical Education.
Requirements
- Post-secondary experience or Associate Degree in relevant area
- Prior secretarial/office experience
- Strong accounting or finance background
- Proficient computer/software skills including Microsoft Office, PowerPoint, Google Suite, and Zoom
- Excellent filing and organizational skills
- Strong verbal and written communication skills
- Professional attitude and appearance
- Demonstrated experience exercising confidentiality and sound judgment in dealing with local districts, staff, students, and operations
- Ability to work on multiple projects and maintain proactive communication with stakeholders
- Ability to deal with issues in a fair manner, treat diverse populations and personalities with dignity and respect, and act in a highly ethical manner
- Ability to work in a fast-paced environment yet maintain flexibility in thinking and actions
- Detail-oriented with strong analytical skills; skilled with Excel and/or Google Sheets
Nice To Haves
- Bachelor’s Degree in relevant area
- Experience in / knowledge of Career and Technical Education
- Experience with grant applications, reports, and procedures
- Knowledge of fiscal procedures (POs, invoicing, coding expenses, etc.)
- Experience with setting up for meetings, trainings and workshops
Responsibilities
- Provide secretarial and clerical support for CTE, MATMC, and WBL staff and programs
- Assist with scheduling and coordination of high school classes at NMU’s Jacobetti and Northern Center
- Compile data and financial reports for Perkins Grant submissions
- Maintain detailed database and records for internship students, contacts and placements
- Ensure paper records are filed and accessible by CTE, MATMC, and Work-Based Learning staff
- Update Career and Technical Education Information System (CTEIS) database information
- Participate in CTEIS conference calls to stay up to date on current reporting requirements
- Conduct follow-up surveys with CTE and MATMC graduates and document results
- Provide support for scheduling, preparing for, and creating materials for MATMC and CTE events
- Direct students and parents to requested resources and address their questions as appropriate
- Assist with the development, preparations, logistics and delivery of annual Career Day event
- Make/manage conference, hotel, and car reservations for staff
- Collect and process time cards and time logs
- Prepare correspondence and documents as requested
- Scan and file documents in electronic storage system
- Complete special projects as needed, such as assisting with updating online resources for CTE and MATMC
- Perform general administrative/clerical duties such as filing, photocopying, faxing, and creating purchase orders
- Assist with Marquette-Alger RESA website updates
- Interact with the public in a positive, courteous, and professional manner via email, phone, and in person
- Provide front desk coverage as requested/assigned
- Perform other duties and responsibilities as assigned
Benefits
- According to Marquette-Alger RESA ESP Collective Bargaining Agreement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
11-50 employees
