Administrative Assistant, Career Development Center

JCCC•Overland Park, KS

2d•Hybrid

About The Position

The Administrative Assistant, Career Development Center supports JCCC's mission by serving as the administrative backbone of the department through efficient office coordination, accurate data management, and dedicated event support. The role orchestrates transfer of student and employer campus visits, coordinates travel and payroll administration, and ensures institutional compliance. By monitoring the departmental budget, managing essential resources, maintaining physical and digital records, and generating key performance reports, this position directly enhances operational efficiency and advances student and employer engagement.

Requirements

High School Diploma or equivalent
3+ years of related experience

Responsibilities

Manage all transfer student campus visits for advising and admissions, as well as coordinating employer visits.
Assist in the planning, organization, and execution of special departmental projects and events.
Coordinate staff administrative functions, including timecard review/submission for payroll and maintaining supplemental contracts.
Organize and oversee travel arrangements for department personnel.
Maintain an up-to-date knowledge of department policies to ensure all operations align with institutional standards.
Assist with the maintenance and continuous updating of the JobLink’s database.
Maintain and organize both physical and electronic departmental files to ensure easy retrieval and security.
Prepare and monitor the department budget.
Manage inventory and order office supplies to ensure uninterrupted departmental operations.
Draft general professional correspondence on behalf of the department.
Formulate and distribute monthly department reports to track progress and metrics.
Other duties as assigned.

Benefits

Health insurance with some employer paid options.
Life insurance & AD&D (employer provided)
Retirement plans (403(b), 457(b), and KPERS)
Employer paid 8% contribution into a 403(b) no match required
Paid time off (vacation, sick, personal, and floating holidays)
14 days of paid holidays
Full tuition reduction for JCCC credit courses (for employee and eligible dependents)
Tuition reimbursement / assistance for non‑JCCC courses for employee
Free access to the Gym on campus for all employees and dependents
Discount to the Hiersteiner Child Development Center