Administrative Assistant -- 10 Months -- Career Planning & Development

Spelman College Portal•Atlanta, GA

4d•Onsite

About The Position

The Administrative Assistant provides administrative and operational support for departmental activities and daily office operations. Responsibilities include managing communications, scheduling meetings, maintaining records, and supporting day-to-day administrative functions. The Administrative Assistant collaborates with faculty, staff, students, and external stakeholders to support efficient operations and effective service delivery.

Requirements

High school diploma or equivalent required.
Minimum of two (2) years of administrative, office support, customer service, or related experience.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational, communication, and customer service skills.
Ability to manage multiple priorities and maintain confidentiality.

Nice To Haves

Associate’s or bachelor’s degree preferred.
Experience working in a higher education or academic environment preferred.
Experience with administrative systems, databases, or enterprise platforms such as Banner or similar systems preferred.
Experience supporting events, student services, or departmental operations preferred.

Responsibilities

Serve as the primary point of contact for the office, greeting visitors and responding to general inquiries in person, by phone, and electronically.
Schedule appointments and coordinate calendars for departmental staff and student services activities.
Coordinate travel arrangements, meeting logistics, departmental events, and office functions as needed.
Prepare purchase requisitions, check requests, and related administrative and budget documentation.
Coordinate incoming and outgoing mail, shipping, and distribution of departmental correspondence and materials.
Support supervision and coordination of student workers, including scheduling and work assignments.
Prepare agendas, record meeting minutes, and distribute departmental communications and materials.
Perform general administrative duties including copying, filing, data entry, mailings, and document preparation.
Assist with promotion and coordination of departmental programs, events, and student engagement activities.
Maintain departmental records, databases, budgets, and operational systems, including Banner and other institutional platforms.
Monitor departmental facilities and coordinate maintenance or repair requests as needed.
Assist with compiling reports, surveys, proposals, budgets, and related departmental documentation.
Support administrative functions within student engagement and career management systems, including Handshake and First Destination Survey reporting.