Administrative Assistant - Cardiology

The Medical College of Wisconsin•Milwaukee, WI

14h•Onsite

About The Position

Under general supervision, provides administrative and operational support to the Division of Cardiovascular Medicine, specifically supporting approximately 15 physicians primarily within the Cardiac Electrophysiology and General Cardiology subspecialties. This role requires familiarity with institutional processes and the ability to manage complex calendars, coordinate meetings, and assist with departmental operations.

Requirements

High school diploma
3 years of experience
Knowledge of Computers
Clerical Procedures
Customer Service Standards
Collaboration and Information Management
Organization
Time Management
Interpersonal, Communication, and Problem Solving Skills

Nice To Haves

Familiarity with institutional processes
Ability to manage complex calendars
Ability to coordinate meetings
Ability to assist with departmental operations
Appropriate experience may be substituted for education on an equivalent basis.

Responsibilities

Manage complex calendars for assigned cardiology faculty, including scheduling meetings, clinic time, and procedures, while coordinating with internal and external stakeholders.
Initiate, coordinate, and track meeting requests and logistics, including room bookings, virtual links, and agenda preparation.
Prepare and compose correspondence, reports, memoranda, and other documents using basic and more advanced functions of computer applications and software packages.
Answer and relay telephone calls, resolve routine inquiries, and take appropriate messages.
Gather information needed to compile and prepare reports from multiple sources following a predetermined reporting schedule.
Coordinate and maintain calendar of events, appointments, meetings, and travel itineraries.
Order, track and maintain office supplies
Process basic payment requests, requisitions, and invoices.
Greet and escort visiting faculty, fellows, and other guests; serve as a key point of contact for visiting clinicians and collaborators.
Maintain records and file system to effectively manage information following regulatory guidelines.
Respond to various situations in the work of the division or department.
Other duties as assigned to support the operational needs of the Division of Cardiovascular Medicine.

Benefits

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays offered
Tuition Reimbursement
Paid Parental Leave
Employee & Family Assistance Program (EFAP)
Pet Insurance
On campus Fitness Facility, offering onsite classes
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.