Administrative Assistant (Bookkeeper)

Jamestown Management Corporation•Atlanta, GA

10h•Onsite

About The Position

The Administrative Assistant provides day-to-day administrative and clerical support to the North American Parking team, ensuring smooth departmental operations, timely processing of accounts payable, and effective coordination of schedules and correspondence for the leadership team.

Requirements

High school diploma required
1–3 years of administrative or clerical experience (parking, facilities, or transportation industry a plus)
Proficiency in Microsoft Office (Outlook, Word, Excel) and accounting/AP software
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and meet deadlines
Discretion in handling confidential financial and administrative information
Reliability and punctuality
Customer service oriented
Time management
Basic financial/accounting acumen

Nice To Haves

Associate degree preferred

Responsibilities

Sort, distribute, and log incoming daily mail and packages
Maintain organized filing systems (physical and digital)
Order and manage office supplies and equipment
Provide general clerical support, including photocopying, scanning, and data entry
Management support for vendors and contracts including drafting, expediting signature and approval process, ensuring compliance with contract requirements, monitoring expiration dates, corresponding with vendor as needed
Create spreadsheets, draft documents and presentations
Support corporate office reception as needed
Vendor compliance, setup and processing of invoices, ensure accuracy and appropriate approvals
Code and enter invoices into the accounting/finance system
Reconcile statements and resolve discrepancies with vendors
Assist with check requests, payment batches, and expense reports
Maintain organized AP records for audit, accruals, and reporting purposes
Daily PARC’s System Reconciliations, Includes DCR, Updates parking data, Monthly parkers AR and AP.
Daily/Monthly Revenue, Validations, Counts, General Totals By facility reports reconciliation
Data parking revenue entries, new and existing monthly parker reconciliation.
Manage and coordinate calendars for department leadership
Schedule meetings, appointments, and conference calls, resolving conflicts as needed
Arrange logistics for meetings (rooms, materials, virtual links)
Capture meeting minutes, send reminders and follow up on action items
Draft, proofread, and distribute daily correspondence (emails, memos, letters)
Respond to routine inquiries from internal staff and external vendors/clients
Maintain a professional, courteous tone in all communications
Track and follow up on outstanding correspondence items