Administrative Assistant- Bilingual

EssilorLuxottica Group•Lewisville, TX

10d

About The Position

The Administrative Assistant acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust. The company is a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses, offering industry stakeholders in over 150 countries access to a global platform of high-quality vision care products. They manage a global supply chain with cutting-edge technology and have over 200,000 dedicated employees worldwide.

Requirements

High School Diploma or GED
Previous experience working in a fast-paced environment minimum 1 year
Ability to communicate clearly and concisely
Ability to prioritize, maintain organization and meet strict deadlines
Reliable in attendance and punctuality, including breaks and lunch period
Proficiency in Excel

Nice To Haves

PowerPoint and Access Database experience preferred
Kronos experience preferred
Experience with Microsoft forms

Responsibilities

Provides administrative support to the Logistics Operations Administrator and team.
Organizes and prioritizes daily administrative responsibilities.
Tends to office needs and oversees activities to ensure seamless functioning and decorum of work environment.
Proactively engages with supervisors to ensure that needs for the operations are seen to.
Attends/Facilitates check in round tables with newly employed associates, takes notes, and follows up on pending matters.
Accurately communicates relevant and potentially sensitive information to and from others.
Drafts correspondence as necessary and produces error-free and grammatically correct documents.
Prepares great PowerPoint presentations, typically to illustrate company KPIs, financial data and operational processes.
Conducts floor walk surveys and reports back findings to Leadership.
Tracks and maintains personnel records with highest level of confidentiality.
Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages.
Meets with and orientates new starts to ensure they are aware of policies and procedures.
Meets with contractor vendors to go over weekly strategies and monthly events to reduce attrition.
Anticipates and follows up on requests and issues with a proactive, problem-solving approach.
Organizes and maintains files and sensitive information.