Administrative Assistant (Bilingual) - Floater

Seaboard Marine•Miami, FL

9d•Onsite

About The Position

This position involves the responsibility of performing administrative functions that provide support to the department assigned. The candidate will work onsite, in different departments as needed and assigned by the Human Resources personnel. Will also provide assistance to the manager of the department assigned to carrying out general office functions that are routine in nature and are performed in accordance with general work instructions and established office practices, procedures and precedents. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

At least three (3) months of recent administrative work experience.
Advanced verbal and written communication skills in English and Spanish with the ability to communicate effectively in a business environment.
Thorough knowledge of business English and Spanish including proper spelling and punctuation.
Intermediate computer skills in programs such as MS Word, Excel, and Outlook.
High School diploma or equivalent.
Well-developed interpersonal skills with the ability to interact effectively, with a positive demeanor and high energy, with internal and external customers, including business associates from Latin America and the Caribbean, executives, and the general public.
Comfortable using digital tools. Ability to quickly learn and adapt to internal systems and workflow platforms.
Strong time management and organizational skills. Must be able to prioritize.
Strong attention to detail and accuracy in preparing documents, reports, and correspondence.
Thorough knowledge of office practices, procedures, and proper usage of office equipment.
Skilled in composition and preparation of correspondence, reports, minutes, and other written materials with accuracy and reasonable speed.
Ability to handle multiple assignments, meet deadlines, and adapt to changing priorities in a fast-paced environment, with minimal supervision.
Ability to handle sensitive or confidential information with discretion and professionalism.
Ability to follow procedures and instructions.
Ability to report to work onsite and on time on a consistent basis.
Ability to work additional hours as needed.

Nice To Haves

Experience working in the shipping industry (e.g., traffic, customer service, etc).

Responsibilities

Supports the Admin Support department, assisting with various administrative duties and/or event setup, as assigned.
Provides general administrative support to various departments throughout the company, as needed.
Provide courteous front-line support by answering basic customer questions or directing customers to the appropriate team members via phone or in person.
Completes bookings, bill of ladings, data entry, AES (automated export system) submissions.
Handle hazardous loading guides.
Audit regulatory files.
Offers flexible support for special projects or events across different teams.
Prepares reports on an as needed basis.
Adapts to changing priorities and supports areas experiencing high workload or staffing gaps.
Covers Reception, as needed.
Perform additional duties as assigned.