Administrative Assistant, Bilingual/ESL Programs (26-27 SY)

San Marcos Consolidated Independent School District•San Marcos, TX

22h•Onsite

About The Position

This position facilitates the implementation of Bilingual/ESL programs, the LPAC process, and maintains all proper documentation and parental engagement for English Language Learners. The role involves managing student records, ensuring compliance with district and state timelines, and collaborating with various stakeholders to support ELL students.

Requirements

High School Diploma or GED
Ability to read, write and understand both English and Spanish
Clerical/secretarial skills
Ability to use multi-line telephone
Ability to use personal computer and software to develop spreadsheets, databases and do word processing
Ability to follow oral and written instructions
Effective organizational, interpersonal and communication skills

Nice To Haves

One year clerical or secretarial experience preferred

Responsibilities

Maintains all Language Proficiency Assessment Committee (LPAC) documents that belong in the student’s cumulative records such as: Bilingual/English as a Second Language program Permission Letter, English/Spanish Oral Language Proficiency Test (OLPT), student assessment data and end of year review information.
Follows required processes according to the LPAC manual for identification, placement, and review of all students in the Bilingual/ESL programs within PEIMS and district timelines.
Compiles data in order to prepare the LPAC forms, including state and local assessment data and Teacher Recommendations.
Collaborates with the PEIMS clerk to assure accurate coding of Bilingual/ESL students.
Meets with LPAC Administrator and members regularly, presenting complete LPAC forms for their review and decision.
Records data on LPAC data system in order to determine which students will enter, re-enter, remain or exit from the Bilingual/ESL program.
Creates lists on Excel of all Bilingual/ESL documents and information on students that are participating in the program.
Administers the OLPT Test in English and Spanish.
Keeps close contact with all Bilingual/ESL teachers and making available to them all LPAC and assessment information of English Language Learns (ELL).
Collaborates with Campus LPAC Administrator, Testing Coordinator and Bilingual Department to ensure accurate student data for all decision-making processes.
Attends mandatory staff development activities as needed to perform job functions and to improve performance.
Hosts and/or conducts meetings and/or presentations from ELL students’ parents.
Prints and verifies PEIMS LEP coding with administration every six/nine weeks.
Ensures compliance with local, state and federal law governing ELLs.
Maintains a professional level of confidentiality concerning personnel and students.
Performs other appropriate duties as assigned by the campus principal, Secondary Director and Bilingual Director as related to the program.