Administrative Assistant – Audio and Radio Division (French Services) (Telework/Hybrid)

CBC/Radio-Canada•Montreal, QC

4d•Hybrid

About The Position

Radio-Canada is looking for an energetic, proactive administrative assistant with excellent interpersonal skills to support Audio and Radio senior management. In this dynamic department, you will provide frontline support to two senior directors and handle highly confidential information (regulations, HR, restructuring, budgets). You will report directly to the Senior Director, ICI PREMIÈRE, while supporting the daily operations of the Senior Director, Digital Audio. This is an ideal role for someone who thrives in a fast-paced environment, stays focused amidst distractions and enjoys the energy that comes with collaborating with a team every day. This is a hybrid role requiring a minimum of three (3) days a week in the office (variable based on operational requirements). Working in-office is a great opportunity to immerse yourself in the unique energy of the Audio and Radio department, be right where the action is and build strong connections working alongside teams on a daily basis.

Requirements

Vocational diploma (DEP) in secretarial science, college diploma (DEC) in administration or office technology, or the equivalent (an equivalent combination of education and experience will be considered).
Administrative or office support experience, with advanced proficiency in standard workplace technologies (such as digital calendars, file tracking systems and Google Workspace); strong initiative and a demonstrated ability to quickly master new digital tools, particularly AI-powered platforms like Gemini.
Excellent command of spoken and written French; proficiency in English is an asset.
Ability to juggle multiple simultaneous assignments while staying calm and focused despite interruptions and competing priorities.
Outstanding communication skills and diplomacy paired with a real passion for supporting a team in a collaborative daily environment.
Outstanding ability to manage priorities, meticulously track HR processes (leave, training) and handle logistics for meetings and events.
Proven ability to handle confidential and sensitive files (HR, financial, restructuring) with tact and professionalism.
Candidates may be subject to skills and knowledge testing.
A mandatory Criminal record check.
Other background checks may be conducted based on the operational requirements of the position.

Nice To Haves

Proficiency in English is an asset.

Responsibilities

Manage two busy schedules, prioritize and plan numerous meetings, and book conference rooms.
Manage and prioritize daily requests from the team, demonstrating ability to pivot and adjust actions as urgent assignments come up.
Handle business travel logistics and prepare expense reports.
Work with the broader administrative team to ensure seamless top-down communication to department teams.
Provide versatile, proactive support during times of increased workload in the department.
Plan and co-ordinate internal newsletter distribution.
Co-ordinate podcast submission calls.
Co-ordinate submitting our productions for awards and competitions.