Administrative Assistant & Accounts Receivable Specialist

Earlham College•Richmond, IN

2d•Onsite

About The Position

Earlham College is seeking an Accounts Receivable Specialist to join our Accounting Team. In this role you will assist in ensuring that the company receives payment for goods and services offered to clients. You will also interact with employees, students, parents, and guardians regarding payments and deposits. This position also provides administrative support for Institutional Research and the VP for Enrollment Management, Marketing and Communications, as well as managing office supplies for the Accounting Department.

Requirements

High school diploma or equivalent required
At least two years of related experience required
Excellent verbal and written communication skills
Proficient in Microsoft Office Suite or related software as well as other accounting software programs
Ability to operate related office equipment, such as computers, 10-key calculator, and copier
Ability to work independently and in a fast-paced environment
Ability to anticipate work needs and interact professionally with customers
Excellent organizational skills and extreme attention to detail
Be a positive example and resource to all Earlham Students

Nice To Haves

Associate's degree in Accounting preferred

Responsibilities

Post payments to student accounts, whether by cash, check, wire, or ACH.
Prepare remote deposits for checks going to First Financial Bank.
Post adjustments to student accounts for internal charges and credits.
Process refunds from student accounts.
Perform daily and monthly Banner processes related to Accounts Receivable.
Work with Accounting Technology Specialist and other departments to prepare semester bills.
Work with past due accounts and the collection company.
Post collection payments.
Track and manage institutional loan payments and interest charges.
Help with student account questions and be proactive in reaching out to students, parents, or guardians at various times of the billing cycle.
Run the cashier window, process payments and reimbursements, and balance the cash drawer.
Post entries and deposits for various areas across campus, including Institutional Advancement, Wellness Center, Campus Store, and Joseph Moore Museum.
Prepare cash deposits going to First Financial Bank.
Prepare cash requests to replenish cashier funds from First Financial Bank.
Maintain general office supplies for the Accounting Department.
Order supplies when stock is low.
Provide support of Institutional Research related to functions such as IPEDs, ICI and Common data set reporting.
Calendar and project tracking via Teams.
Data collection from various offices.
Box and other document organization and tracking.
Coordinate room and resource reservations for meetings.
Provide light administrative support to VP.
Calendar and project tracking.
Coordinate room and resource reservations for meetings.
Assist with Board meeting materials.
Additional duties as needed to support Earlham College.

Benefits

Medical, Dental, and Vision Insurance
Company paid Long-Term Disability after 1 year of full-time service
Basic and Voluntary Life insurance
Employee Assistance Program
Campus Store Discount
Free ticket vouchers for Richmond Symphony Orchestra
Wellness Center Free Membership or Discount for eligible employees
Athletic Games-Free entry to all home games
Free entry into most Theatre/Music shows
Tuition Benefits for Immediate Family for eligible employees
403(b) Retirement – For eligible employees, Earlham will contribute a non-elective contribution equal to 5% of gross pay after 2 years of service. After 3 years of service, this non-elective contribution increases to 8%. Vesting credit is available for new employees with previous service in the education sector with required documentation.
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