Administrative Assistant/Accounts Payable

Roto-Rooter Services Company•Austin, TX

22h•Onsite

About The Position

The primary role of the Administrative/Accounts Payable Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Your duties will also include invoice processing, payment execution, reconciliation of vendor statements along with compliance and frequent audits of internal paperwork. Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an on-site, full-time, Administrative/Account Payable Assistant at our Austin branch. This candidate should have a background in accounting, accounts payable, and office coordinator experience.

Requirements

Demonstrated prior experience in accounts receivable accounting is highly preferred for this role.
Proven ability to thrive in a fast-paced environment.
Excellent oral and written communication skills.
A working knowledge of various common software programs.
Self-starter who is organized, thorough with attention to detail & follow-up skills.

Responsibilities

Interfaces with appropriate Corporate Home Office personnel to answer general employee questions as well as maintains communication link in the branch between customers, management, office staff, and service technicians.
Computes payroll for office staff. Works with payroll representative to resolve any payroll discrepancies.
Receive, review, and verify incoming vendor invoices for accuracy and completeness, ensuring proper authorization and coding.
Serve as a point of contact for vendors, addressing payment inquiries and resolving any issues that arise.
Ensure timely and accurate payment processing for invoices.
Responsible for ensuring the accounting transactions required to adequately report and manage payables.
Ensures that proper administrative procedures and policy are being utilized.
Assigns tasks and shifts to office staff and ensures that all shifts are covered with the appropriate office personnel. Trains office employees as needed.
Communicates with customers as needed with may include resolving customer complaints about services.
Other office duties as needed