Accounts Payable / Administrative Assistant

West Fraser•Grande Prairie, AB

2d•Onsite

About The Position

West Fraser is currently recruiting for an Accounts Payable / Administrative Assistant position at their Grande Prairie OSB facility. This role is a vital member of the Finance Team, reporting to Human Resources, and provides support to HR/Payroll/Benefits and other administrative functions.

Requirements

Minimum 2 years of relevant experience in an Accounts Payable position.
Post-secondary education in accounting or administration.
Enhanced computer skills & solid experience with MS Office Suite, especially with Excel, Word, and Outlook.
Ability to quickly learn new software programs.
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Engaging communication / interpersonal skills with high energy & positive outlook.
Problem-solving and analytical abilities with unwavering degree of integrity.
Self-starter approach with the initiative to learn and take ownership of various projects / initiatives.

Responsibilities

Process vendor invoices accurately and in a timely manner for goods, services, and utilities, ensuring invoice validity, three-way matching, and optimization of available purchase discounts.
Ensure all accounts payable activities are completed in compliance with company policies, procedures, and internal controls.
Coordinate & monitor invoice approvals through established workflow processes.
Reconcile vendor statements & investigate discrepancies to ensure accurate account balances.
Maintain positive & professional relationships with vendors & external stakeholders.
Respond to & resolve vendor inquiries in a timely and customer-focused manner.
Code accounts payable invoices and enter transactions into the purchasing and accounting software systems.
Establish & maintain vendor records for GP OSB Mill & AB Woodlands.
Prepare account analyses, reports, and supporting documentation as required.
Assist with month-end and year-end accounts payable processes and reporting requirements.
Support continuous improvement initiatives to enhance the efficiency and effectiveness of accounts payable processes.
Provide backup to payroll processing and benefit administration.
Maintain office supplies.
Facilitate document management.
Be a site contact to support Team Members finding solutions.