Administrative Assistant - Accounting

Oriana House, Inc.•Lakemore, OH

9d•Onsite

About The Position

Oriana House Inc. is seeking an Administrative Assistant for the Accounting department. This role is crucial for maintaining accurate financial records and ensuring the smooth operation of accounting processes. The ideal candidate will be detail-oriented, organized, and proficient in Microsoft Office Suite, with a strong understanding of accounting principles.

Requirements

High School diploma or equivalent required.
Proficient in both Microsoft Word and Excel.
Strong organizational skills.
Detail oriented.
Ability to effectively work with Agency employees and outside contacts.
Eligible to work in the U.S. without requiring sponsorship.

Nice To Haves

Associate’s degree in Business Administration, Accounting, or Bookkeeping preferred.
Two to three years Accounting experience preferred.

Responsibilities

Maintains confidentiality with regard to accounting departmental issues.
Updates and maintains log information in excel for purchase requests, check requests, purchase orders, and check receipts, in accordance with Agency policy and procedures.
Updates utility check list spreadsheet in excel with invoicing date and amount due to ensure all utility bills are received and processed on time.
Ensures all delivery receipts/packing slips are received from all locations and accurately matches back up paperwork to the open purchase request/purchase order.
Matches purchasing invoices to open purchase request/purchase orders and logs invoice information into purchase order log.
Enters invoice information for Accounts Payable and Purchasing into Accounts Payable excel data entry template and attaches completed template to invoice for review and approval.
Enters coded invoices into Financial Edge for Purchasing and Accounts Payables.
Copies and files purchasing invoices and all back up paperwork for purchasing files.
Copies all four (4) part Administration breakout invoices and backup for accounts payable and files in appropriate bank account tray for open payables filing.
Matches accounts payable checks with invoice payment stub, mails out on a weekly basis, and files check stub and backup in Accounts Payable files.
Gathers and copies Accounting Department’s ACA documentation and maintains ACA files.