Administrative Assistant - Accounting

Oriana House•Akron, OH

7d•Onsite

About The Position

This role is responsible for maintaining confidentiality within the accounting department and managing various logs and spreadsheets related to purchase requests, check requests, purchase orders, and check receipts. The position involves ensuring timely processing of utility bills, verifying delivery receipts, matching backup paperwork to purchase orders, and entering invoice information into various data entry templates and financial systems. The Administrative Assistant will also be responsible for copying, filing, and mailing accounts payable checks, as well as gathering and maintaining ACA documentation.

Requirements

High School diploma or equivalent required.
Must be proficient in both Microsoft Word and Excel.
Must possess strong organizational skills and be detail oriented.
Must have the ability to effectively work with Agency employees and outside contacts.
Candidates must be eligible to work in the U.S. without requiring sponsorship.

Nice To Haves

Associate’s degree in Business Administration, Accounting, or Bookkeeping preferred.
Two to three years Accounting experience preferred.

Responsibilities

Maintains confidentiality with regard to accounting departmental issues.
Updates and maintains log information in excel for purchase requests, check requests, purchase orders, and check receipts.
Updates utility check list spreadsheet in excel with invoicing date and amount due to ensure all utility bills are received and processed on time.
Ensures all delivery receipts/packing slips are received from all locations.
Accurately matches backup paperwork to the open purchase request/purchase order.
Matches purchasing invoices to open purchase request/purchase orders and logs invoice information into purchase order log.
Enters invoice information for Accounts Payable and Purchasing into Accounts Payable excel data entry template.
Attaches completed template to invoice to forward to AP/Purchasing for review and approval.
Enters coded invoices into Financial Edge for Purchasing and Accounts Payables.
Copies and files purchasing invoices and all backup paperwork for purchasing files.
Copies all four (4) part Administration breakout invoices and backup for accounts payable and files in appropriate bank account tray for open payables filing.
Responsible for matching accounts payable checks with invoice payment stub and mails out on a weekly basis.
After mailing checks, files check stub and backup in Accounts Payable files.
Gathers and copies Accounting Department’s ACA documentation.
Maintains ACA files.