Administrative Assistant-Academics

Little Priest Tribal College•Winnebago, NE

1d•Onsite

About The Position

The Administrative Assistant is responsible for supporting the offices of the Dean of Academics, the Vice President of Academic Affairs, and the faculty. The Administrative Assistant will collaborate with faculty, staff, and external partners to support communications, coordinate events, manage facilities processes, and deliver essential administrative services. All LPTC employees work to fulfill the mission, help to realize the vision and promote and support the preservation of the Ho-Chunk language and culture within the organization. Always demonstrate ethical and professional leadership and address issues that arise in a manner that adheres to LPTC’s policies, guidelines, practices, and procedures. Cultivate an organizational culture of ethical behavior, positivity, professionalism, employee empowerment, satisfaction, productivity, retention, recognition, customer service, team building, communication, collaboration, trust, and participatory decision-making. All LPTC employees must carry out duties designed to successfully support the position’s/department’s/organization’s key performance indicators, goals, objectives, and strategic initiatives. All LPTC employees must know and follow job safety procedures, attend required health and safety training, proactively promote workplace safety, and promptly report actual and potential accidents or injuries.

Requirements

An associate degree with 2+ years of relevant experience; or an equivalent combination of education and experience accepted.
Computer literacy is required, proficient with the Microsoft Suite.
Must possess and be able to maintain a valid operator’s license with an acceptable driving record to be an approved driver.
Must be able to meet and maintain all organizational, local, state, tribal, and federal licensing and training requirements associated with this position.
Capable of coordinating efforts and collaborating with other departments or external agencies.
Ability to work independently with minimal guidance but supportive supervision, and as part of a team.
Strong communication skills (oral, written, and presentation if applicable).
Strong interpersonal skills, diplomacy, and flexibility to work effectively with administration, faculty, staff, students, and the public.
The ability to handle confidential or sensitive information.
Ability to stay organized with high attention to detail and accuracy while multi-tasking

Nice To Haves

Experience working in tribal organizations, in Native American communities, for a Tribal College or University.
General Knowledge of higher education policies, practices, and procedures
Transferable work experiences

Responsibilities

Assist the V.P. of Academic Affairs and Dean of Academics with the administration of the department, including but not limited to preparing and proofing correspondence, helping to ensure that college administrative deadlines are met, helping to coordinate class scheduling, establishing databases as needed, coordinating travel, assuring adherence to standards, maintaining department’s files, and creating forms for intradepartmental use.
Assist faculty by answering questions, providing information, locating desired information and materials, and handling correspondence and other general administrative duties.
Assist students by determining who can best provide the information needed by the student, providing basic and initial assistance.
Helps organize and conduct departmental events.
Supports the department's administrative business functions by organizing the faculty evaluation process, maintaining, and updating the departmental website or databases, scheduling the use of classrooms and department facilities, and maintaining the security of records.
Assist with scanning, filing, and other office tasks.
Prepare reports, memos, letters, and other documents using word processing, spreadsheets, and database programs.