Administrative Assistant 5

Renton Technical College•3000 NE 4th Street Renton, WA

1d•Hybrid

About The Position

Renton Technical College is seeking an Administrative Assistant 5 to join the Business & General Education Division. This position provides high-level administrative assistance to the Dean and approximately 50 faculty members across multiple academic programs, helping ensure smooth division operations and advancing student success. The Administrative Assistant 5 serves as a key resource for program and office operations: coordinating schedules; maintaining budget records, curriculum information, and reports; managing purchasing and administrative processes; and assisting with classroom, technology, and facility logistics. The ideal candidate is organized, detail-oriented, adaptable, and committed to providing excellent service to a diverse campus community. The Administrative Assistant 5 is represented by the Washington Federation of State Employees (WFSE) union. This is a full-time, classified, and overtime eligible position reporting to the Dean of General Education, Business, & Transfer.

Requirements

Experience with persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio-economic, physical and learning abilities, and a commitment to an inclusive and equitable working / learning environment.
High school graduate or equivalent with training in administrative procedures.
Four years of increasingly responsible administrative experience.
Advanced technical training in administrative procedures may substitute on a month-for-month basis for up to two years of the required experience.
Knowledge of general bookkeeping procedures and ability to maintain budget records.
Demonstrated ability to promote universal design and accessibility.
Proficiency in (or ability to learn within 6 months of hire) the production of accessible content, whether print or electronic.
Ability to maintain confidentiality, think critically and exercise independent judgment.
Proficiency in using Microsoft Office, specifically experience creating and editing documents, spreadsheets and presentations.
Previous success learning new computer software programs/platforms required.
Excellent leadership and interpersonal skills and ability to work effectively as part of a team.
Demonstrated attention to detail required as well as previous experience maintaining accurate records, managing multiple tasks, and planning and organizing work to meet changing priorities and deadlines.
Ability to represent the college in a positive and professional manner, while using tact, discretion and courtesy.
Authorization for employment in the United States.
Background checks, including employment and required degree/credential verification.

Nice To Haves

Ability to speak a regionally top spoken language other than English is preferred (Spanish, Vietnamese, Russian, Somali, and Chinese).

Responsibilities

Provide direct administrative support to the Dean and related programs.
Serve as a point of contact between administrators, faculty, staff, students, visitors, and the general public.
In the Dean’s absence, resolve department and building emergencies, investigate and resolve issues, and make decisions as authorized.
Establish office priorities, monitor workflow, and ensure deadlines are met.
Maintain confidentiality regarding student, staff, and office matters.
Create and compose original correspondence and communications on behalf of the department.
Communicate professionally and effectively, both orally and in writing, with college employees, departments, and outside agencies.
Perform other related duties as assigned.
Maintain department administrative, program, and personnel records.
Create and prepare data reports as required.
Maintain office supplies and coordinate resource needs to support department operations.
Maintain and coordinate curriculum information and course coding documents/files for all department full-time programs and supplemental courses in ctcLink and Curriculog.
Originate and prepare downloads in ctcLink for new and recurring courses.
Prepare, monitor, and schedule Information Services, Facilities, and Maintenance work requests.
Schedule classroom use and arrange for distribution of keys.
Prepare and update quarterly course information in ctcLink and proof class schedules, catalogs, and brochures.
Monitor class loads, determine course status, and make decisions as authorized to cancel courses with insufficient enrollment while notifying appropriate personnel and departments.
Verify course information to generate, distribute, and monitor contracts for part-time faculty.
Assist the Dean with hiring part-time instructors and support Human Resources with orientation of newly hired faculty and part-time instructors.
Coordinate advisory committee activities, processes, and procedures for four Business Management programs, maintaining current rosters, minutes, files, and attendance records.
Coordinate substitute scheduling and timesheets.
Train and direct work-study students, including authorizing timesheet hours for payment.
Maintain and monitor budget reports, track program budgets, analyze and reconcile issues, and prepare requisitions and invoices.
Prepare and monitor travel requisitions and expense reports.
Submit budget requisitions and facilitate purchasing requirements for programs and department operations.