Administrative Assistant 5

State of Washington•Thurston County – Olympia, WA

2d•Hybrid

About The Position

The Washington State Board of Accountancy (ACB) is a consumer protection agency that initially qualifies and continues to monitor the professional performance and ethical behavior of Certified Public Accountants (CPAs), CPA-Inactive certificate-holders, CPA firms, and non-licensee CPA firm owners, serving individual and enterprise consumers in Washington State. Unlike most state agencies, the Board of Accountancy (ACB) is not funded by public tax dollars. CPAs, CPA-Inactive certificate-holders, CPA firms, non-licensee CPA firm owners and CPA examination applicants pay administrative fees which cover all of the agency's operating expenses. You will play a critical role in maintaining efficient agency operations by coordinating executive support functions, tracking agency deliverables, supporting policy and contract activities, facilitating communication with statewide partners, and ensuring timely responses to the Governor’s Office, external agency requests and legislative inquiries. In addition, you will also be supporting agency-wide operational needs, including travel coordination, facilities and equipment management, fiscal and treasury requirements, customer service initiatives, enforcement support activities, and representation of the Executive Team in meetings and operational discussions.

Requirements

Ability to communicate effectively, both in writing and verbally, and work effectively with others at all levels.
An outstanding command of the written language, and excellent writing skills, with attention to detail in formatting and editing reports, correspondence and other documents.
Advanced competency in operating the most current versions of MS Office, PowerPoint, Excel and Outlook.
Anticipation the Executive Director and Deputy Director needs rather than reacting to them
Exceptional organizational and time management skills
Strong follow-through and ability to keep complex initiatives moving with limited oversight
Ability to draft & review polished correspondence, board communications, briefing documents, minutes and other public communications
Ability to consistently meet identified deadlines and work schedules.
Ability to plan and manage time effectively, prioritize work and complete assignments timely and accurately.
Success in political awareness includes the ability to understand agency administrative policies, procedures and regulatory requirements while meeting the objectives of state policy.
Demonstrated ability to handle confidential correspondence and documents with discretion
Demonstrated ability to establish and maintain effective working relationships
Demonstrated ability to be flexible and work in a rapidly changing environment
Demonstrated ability to perform complex administrative support duties
Demonstrated ability to use independent judgment to accomplish assignments and solve problems
One year of experience as an Administrative Assistant 4, or two (2) years of experience as an Administrative Assistant 3 OR A Bachelor’s degree in business administration, public administration or closely allied field; OR Combination of education and relevant experience totaling four (4) years .
The ability to take action to learn and grow
The ability to take action to meet the needs of others

Nice To Haves

Bachelor’s degree in business administration, public administration or closely related field.
Knowledge of Washington State Government processes and familiar with interpreting regulatory and legislative correspondence and documents.

Responsibilities

Acts as the principal assistant to the ACB Executive Director and Deputy Director
Prepares and/or reviews complex/confidential correspondence for the ACB Executive Director’s and Deputy Director’s signature; has delegated signature authority on routine correspondence.
Represents Executive Team at meetings: speaks for management on agency matters applicable to operations of ACB.
Maintains calendars, schedules meetings, and maintains correspondence files.
Coordinates ACB Executive Director’s and Deputy Director’s schedules, prioritizing meetings and appointments.
Independently prepares complex reports and research materials for review by ACB Executives.
Tracks and coordination to ensure that ACB Executive Director and Deputy Director meet all assigned deadlines of agency deliverables or requirements.
Keeps ACB Executive Director and Deputy Director informed of significant items requiring review and/or action.
Manages Internal Controls and Risk Assessments for the Agency.
Prepares and processes payment vouchers.
Responsible for ACB treasury functions.
Acts as agency timekeeper and coordinator.
Coordinates office space, telecommunications, security access and equipment needs for ACB.
Coordinates with related agencies regarding impacts to ACB (ex: personnel policy changes, HR changes, facilities discussions and other statewide initiatives)
Responsible for reviewing and updating all ACB contracts and inter-agency agreements.
Serves as ACB coordinator in replying to inquiries from Governor’s Office, other agencies, or the public.
Manages and coordinates all Executive Orders with the Agency.
Serves as ACB coordinator for Bill Analysis and Fiscal Notes.