Administrative Assistant 5

State of Louisiana • Bridge City, LA

1d • Onsite

About The Position

The Office of Juvenile Justice (OJJ) plays a vital role in supporting youth and families across Louisiana, providing supervision, services, and secure-care placement for those entrusted to us by the courts. Behind that mission is a team that depends on strong, reliable administrative leadership. The Administrative Assistant 5 serves as a key force in keeping that mission moving. This senior-level role provides high-level administrative support to division leadership, managing complex office operations with independence, professionalism, and exceptional organizational skill. As the primary administrative resource for the division, the incumbent ensures smooth communication, accurate documentation, and seamless coordination across programs, staff, and stakeholders. This position is ideal for a polished, proactive professional who thrives in a fast-paced environment and enjoys being the go-to person who keeps everything running efficiently and on time.

Requirements

• Four years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• Must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)
• Must possess a valid Louisiana Driver's License.
• Must clear a background check.
• Must authorize the HR Office of DPS/DYS-Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.

Nice To Haves

• Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
• Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
• Making Accurate Judgments: Makes timely, well-reasoned decisions using available info, context, and trade-offs.
• Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.
• Adapting to Change: Adjusts quickly and stays effective during change.

Responsibilities

• Handle sensitive and confidential correspondence and calls, determining appropriate actions.
• Provide administrative support, including file management, printing, duplicating, and recordkeeping.
• Compile records and reports for the ACA Coordinator.
• Coordinate escorted leave, furloughs, and court appearances with main control.
• Serve as liaison between employees and Human Resources.
• Assist with new hire packets and applicant screening.
• Create requisitions and manage procurement processes from request to delivery.
• Reconcile LaCarte and petty cash transactions per policy.
• Manage the sale and logging of staff meal tickets.
• Collect and process timesheets in the LA Gov HCM system.
• Create prior period adjustments and audit payroll records.
• Train and guide timekeepers and employees on timesheet systems (CATS, eCertification, LEO, manual entry).
• Perform additional tasks as assigned by supervisors or administration.

Benefits

• The Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting.
• The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed