Administrative Assistant 5 - Early Childhood (260-Day)

Wichita Public Schools•Wichita, KS

12h•Onsite

About The Position

Performs general clerical duties, leads pre-K district wide enrollment, displays a significant degree of professionalism and confidentiality, answering phones, intermediate computer functions, typing, electronic filing, record keeping, copying, scanning, and distributing mail. This position requires the ability to use office equipment such as computers, copiers, scanners, and fax machine. Limited travel between schools and central offices may be required. Work in standard office and school building environments. Additional demands upon request of Supervisor.

Requirements

Ability to communicate effectively both verbally and written to communicate with others inside and outside of the organization for the purpose of giving and obtaining information keeping customer service at the forefront
Intermediate computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing
Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
Ability to communicate effectively with a supervisor when their discretion is needed
Ability to provide exceptional customer service
Displays eagerness and the ability to learn new methods, procedures, and techniques
Displays a significant degree of professionalism and confidentiality
Ability to conform to proper standards of professional dress and appearance
Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
Contact with personnel within the district and with customers and vendors
Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service
A High School education or GED
A minimum of six months experience is required for this position

Responsibilities

Performs general clerical duties
Leads pre-K district wide enrollment
Answers phones
Performs intermediate computer functions
Typing
Electronic filing
Record keeping
Copying
Scanning
Distributing mail
Assists with additional duties as assigned by Supervisor
Assists with copying and distribution of documents and other materials for administrative and clerical staff
Maintains inventory of current office equipment
Maintain databases, spreadsheets, letters/memos and audit information
Assists parents with Pre-Kindergarten Enrollment
Assists with the yearly audit
Maintains yearly records following all HIPPA/FERPA laws
Assists the executive director, principals and teachers with enrollment, records, attendance records and school assignments