Administrative Assistant 4 - English Department

University of Nevada Reno • Reno, NV

1d • $24 - $26

About The Position

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment. If you need assistance or have questions regarding the application process, please contact our recruitment helpline at [phone] or [email protected] . For UNR Med professional job postings, please contact the Office of Professional Recruitment at [phone]. Job Description The University of Nevada, Reno College of Liberal Arts is seeking an Administrative Assistant 4 with strong organizational and communications skill to join the English Department, the largest department in the College of Liberal Arts with over 100 faculty and graduate teaching assistants. This role provides front-line assistance for students, supports the Department Chair, processes HR transactions, and maintains fiscal accounts. This position requires experience in administrative support, office management, knowledge of HR and financial procedures, ability to use good judgment, sound decision making skills and professional conduct. Duties include (but are not limited to): Supervising and evaluating performance. Processing contracts for graduate teaching assistants in the Core Writing Program. Assisting with course schedule development and classroom assignments. Setting office protocol and overseeing daily operations. Organizing and coordinating special events, meetings, and logistics. Assisting with faculty travel and maintaining department inventory. Managing budgets, reconciling accounts, and preparing fiscal reports. Serving as the department's HR point of contact.

Requirements

• Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR One year of experience as an Administrative Assistant III in Nevada State service; OR An equivalent combination of education and experience as described above.

Nice To Haves

• Candidates with experience working with PeopleSoft and Workday software are encouraged to apply.

Responsibilities

• Supervising and evaluating performance.
• Processing contracts for graduate teaching assistants in the Core Writing Program.
• Assisting with course schedule development and classroom assignments.
• Setting office protocol and overseeing daily operations.
• Organizing and coordinating special events, meetings, and logistics.
• Assisting with faculty travel and maintaining department inventory.
• Managing budgets, reconciling accounts, and preparing fiscal reports.
• Serving as the department's HR point of contact.

Benefits

• Health insurance options including dental and vision - Health Insurance
• Life insurance, generous annual and sick leave - Classified Benefits
• E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. E.L. Wiegand Fitness Center
• Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
• Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate.
• SEC Classified Staff Grants-In-Aid Benefit
• Classified Employee Family Opportunity Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED