Administrative Assistant 4

Lansing Board of Water & Light•Lansing, MI

18h•Hybrid

About The Position

The Board of Water & Light (BWL) is seeking an Administrative Assistant 4 to perform clerical functions as assigned. This role involves a combination of recordkeeping, data entry, report generation, office machine operation, filing, supply ordering, and visitor and meeting room coordination. The BWL serves Lansing, Michigan, and surrounding areas with electricity, water, and steam, and is recognized as one of the country's best publicly-owned utilities. This position offers competitive wages, employee development, and opportunities for professional growth within a nurturing environment.

Requirements

3 years of previous experience.
High-school Diploma or equivalent.
Ability to communicate understandably and legibly via phone and in writing.
Ability to multi-task.
Basic knowledge of clerical functions and computer skills including proficiency in Microsoft Word and Excel.
Exposure to and ability to use the Internet.
Must pass standardized testing with regards to basic clerical functions.
Must maintain confidentiality, punctuality, and attendance.
Must have a valid driver’s license with acceptable driving record.

Responsibilities

Answers telephone and radio communication, gives information to callers, takes messages, or transfers calls to appropriate individuals.
Opens incoming mail, routes mail to appropriate individuals and answers routine correspondence.
Maintains calendar, coordinates conferences, meetings and schedules appointments.
Greets and welcomes visitors, determines nature of business, and escorts visitors to appropriate person.
Prepares meeting rooms.
Compiles and maintains lists, records, meeting minutes, and statistical reports.
Orders and distributes supplies.
Operates office equipment such as photocopier, scanner, and fax.
Proofreads records, documents, reports, or files.
Completes transactions in SAP such as purchase requests, contract releases, MIGOs, and may enter time for departmental employees.
Completes and submits check requests.
Manages office documents including maintaining and supporting BWL document management program and records retention policy.
Conducts P-Card reconciliation and tracking.
Performs other departmental tasks as assigned.
Follows BWL Safety Manual and wears required personal protective equipment.
Attends training for safety awareness or skills improvement as required by supervisor, BWL or governmental agency such as MIOSHA.

Benefits

Competitive wages
Employee development
Opportunity for professional growth
Vacation
Free choice time off
Sick leave
Parental leave
11 paid holidays
Medical insurance
Prescription drug coverage
Dental insurance
Life insurance
Long-term disability insurance
Employee assistance program
Vision insurance
Supplemental life insurance
Dependent life insurance
Flexible spending account
AFLAC options
LifeLock anti-theft
Long term care insurance
Tuition reimbursement
BWL's Home Purchase Plan – Forgivable $5,000 loan for purchase of a home in Lansing
401(a) Defined Contribution Plan (DC) (100% company paid up to 9.5% of base salary for BU positions and up to 13% of base salary for NBU positions)
457 Deferred Compensation matches up to $2,500 per year
Post retirement benefits
Two fitness centers located on site open 24/7
Work life balance program
Free parking