Administrative Assistant 4 (Child Welfare - Lafayette Region)

State of Louisiana•Lafayette, LA

15h•Onsite

About The Position

This position is located in the Lafayette Region Child Welfare department in Lafayette, LA. At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity. Join Our Team at DCFS: Administrative Assistant 4 The incumbent to this position serves as the sole Administrative Assistant to the Area Director of the Lafayette Region and performs a variety of functions for the entire region.

Requirements

Three years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity, and honesty, regardless of circumstances or personal benefit.
Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.

Responsibilities

Serves as the confidential executive secretary to the Area Director.
Performs duties independently and exercises a high degree of independent judgment and initiative in determining the appropriate action in matters.
Review, edits and prepares letters, memos, reports, contracts and emails on behalf of the Area Director.
Maintains records and files.
Receive and screen incoming calls and visitors to the Area Director's office.
Schedule and coordinate meetings and conference calls.
Prepare and assist with the development of meeting materials
Complete and process all travel authorizations and travel expense documents.
Serves as time administrator, reviewer or backup for the regional office or parish office as needed.
Performs additional duties and responsibilities as requires for the smooth operation of the office.