Administrative Assistant 4

State of Louisiana•Baton Rouge, LA

2d•Onsite

About The Position

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. This position may be filled in East Baton Rouge. Make an impact behind the scenes where organization, accuracy, and communication matter most! As a key member of the Adult Protective Services (APS) team, you’ll support daily operations, coordinate communications and scheduling, maintain critical records, and help ensure compliance with state and federal requirements. If you’re organized, dependable, detail-oriented, and enjoy supporting a mission-driven team, we encourage you to apply and become an essential part of Adult Protective Services operations!

Requirements

Three years of experience in administrative services.
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions.

Nice To Haves

Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
Following Policies and Procedures : The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Leveraging Technology: The ability to use digital tools, systems, and emerging technologies to improve efficiency and effectiveness.
Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Responsibilities

Serves as the administrative assistant to the APS Director and coordinates communications, inquiries, and correspondence for APS staff.
Routes phone calls, emails, faxes, and other communications to the appropriate staff or program areas.
Maintains and organizes contracts, agreements, memoranda of understanding, and other critical program records.
Coordinates meetings, scheduling, meeting materials, and related administrative activities to support daily APS operations.
Serves as the time and attendance coordinator and HR liaison for APS personnel, ensuring accurate and timely reporting.
Manages the retention, filing, and destruction of APS records in accordance with established records retention requirements.
Processes mail distribution and provides administrative support to the OAAS Budget and Supports Division and other program operations as needed.