Administrative Assistant 4 - Upward Bound

University of Nevada Reno • Reno, NV

6d • Onsite

About The Position

The University of Nevada, Reno (UNR) is seeking a highly organized and detail-oriented Administrative Assistant 4 to support the federally funded TRIO Upward Bound (UB) and Upward Bound Math and Science (UBMS) programs. This position plays a critical role in ensuring the smooth day-to-day operations of programs that make a meaningful impact on the lives of Nevada students. The programs are dedicated to helping first-generation and income-eligible students prepare for and succeed in higher education. This position does not provide layoff rights and is contingent upon funding.

Requirements

• Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources.
• OR One (1) year of experience as an Administrative Assistant III in Nevada State service.
• OR An equivalent combination of education and experience as described above.
• This position requires a valid driver's license and experience with Microsoft Office Suite (advanced Excel, Word, Outlook, Teams).

Nice To Haves

• Bachelor’s degree in business and/or personnel management

Responsibilities

• Manage the fiscal and administrative operations of four federally funded TRIO Upward Bound grants.
• Coordinate business operations, human resources administration, purchasing, travel, payroll, and financial transactions.
• Monitor grant budgets, analyze fiscal data, and provide recommendations to program leadership to support informed financial and operational decisions.
• Maintain enterprise data management systems and ensure the accuracy and integrity of program records and reporting.
• Prepare and coordinate required federal, state, and institutional reports, including statistical and grant compliance reporting.
• Develop, implement, and continuously improve administrative procedures and business processes to enhance program efficiency.
• Ensure compliance with University policies, federal grant requirements, and U.S. Department of Education regulations.
• Collaborate with program leadership, campus partners, and external stakeholders to support the successful administration of the TRIO programs.

Benefits

• Health insurance options including dental and vision
• Life insurance
• Generous annual and sick leave
• Enrollment in The Public Employees’ Retirement System of Nevada (PERS)
• Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
• Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of Classified employees (working at least 50%) for undergraduate and graduate state-supported courses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED