Administrative Assistant 4 - Upward Bound

Nevada System of Higher Education • Reno, NV

1d • Onsite

About The Position

The University of Nevada, Reno (UNR) is seeking a highly organized and detail-oriented Administrative Assistant 4 to support the federally funded TRIO Upward Bound (UB) and Upward Bound Math and Science (UBMS) programs. This position plays a critical role in ensuring the smooth day-to-day operations of programs that make a meaningful impact on the lives of Nevada students. As the senior administrative operations specialist for the UB/UBMS programs, you will serve as the primary resource for fiscal and administrative operations across four federally funded TRIO grants. Working independently, you will oversee complex business operations while ensuring compliance with University, state, federal, and U.S. Department of Education regulations.

Requirements

• Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR One (1) year of experience as an Administrative Assistant III in Nevada State service; OR An equivalent combination of education and experience as described above.
• Valid driver's license
• Experience with Microsoft Office Suite (advanced Excel, Word, Outlook, Teams)

Nice To Haves

• Bachelor’s degree in business and/or personnel management

Responsibilities

• Manage the fiscal and administrative operations of four federally funded TRIO Upward Bound grants.
• Coordinate business operations, human resources administration, purchasing, travel, payroll, and financial transactions.
• Monitor grant budgets, analyze fiscal data, and provide recommendations to program leadership to support informed financial and operational decisions.
• Maintain enterprise data management systems and ensure the accuracy and integrity of program records and reporting.
• Prepare and coordinate required federal, state, and institutional reports, including statistical and grant compliance reporting.
• Develop, implement, and continuously improve administrative procedures and business processes to enhance program efficiency.
• Ensure compliance with University policies, federal grant requirements, and U.S. Department of Education regulations.
• Collaborate with program leadership, campus partners, and external stakeholders to support the successful administration of the TRIO programs.

Benefits

• Health insurance options including dental and vision
• Life insurance
• Generous annual and sick leave
• Rich retirement plan (Public Employees’ Retirement System of Nevada - PERS)
• Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
• Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED