Administrative Assistant 4 - Center for Constitutional Law and the Judicial Studies Program

Nevada System of Higher Education • Reno, NV

3d • Onsite

About The Position

The University of Nevada, Reno is recruiting for an Administrative Assistant 4 for the Center for Constitutional Law and the Judicial Studies Program. The position will provide administrative and operational support to the Deputy Director of the Center for Constitutional Law and the Director of the Judicial Studies Program.

Requirements

• Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources
• One year of experience as an Administrative Assistant III in Nevada State service
• An equivalent combination of education and experience

Nice To Haves

• Candidates with experience in finances, project management, student support, and/or MS Office are encouraged to apply.

Responsibilities

• Supervising of staff and a student worker
• Monitoring the budget and finances, and managing grants
• Dealing in student relations
• Coordinate travel logistics for visiting scholars, judges, guest speakers
• Performing all HR operations
• Assisting with the management and administration of the justice management degree program
• Provide administrative and program support for the Center for Constitutional Law, including public lectures, conferences, teacher institutes, tabling/outreach events and other Center-sponsored programs
• Coordinate Center event and program logistics, including registrations, scheduling, visiting speaker arrangements, communications, meeting and event materials, records and databases and related purchasing and fiscal transactions
• Process Center purchasing and accounting transactions through Workday, including purchasing, invoices, reimbursements, PCard documentation and other fiscal processing.
• Assist with grant-related administrative and reporting documentation
• Assist with Center communications and administrative operations, including calendars, correspondence, website updates, newsletters and announcements, and coordination with faculty, speakers, students, donors and external partners
• Other duties as assigned

Benefits

• Health insurance options including dental and vision
• Life insurance, generous annual and sick leave
• Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.
• Classified Staff Grants-In-Aid Benefit
• Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED