Administrative Assistant 4

Northrop Grumman • Rolling Meadows, IL

3d • $63,500 - $105,900 • Onsite

About The Position

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Mission Systems is seeking an Administrative Assistant 4 to join our team of qualified, diverse individuals. The position will be located in Rolling Meadows, IL. In this role, the selected candidate will be highly motivated, collaborative, detail orientated, and friendly in the performance of the Administrative Assistant role. The position requires a self-motivated professional who is skilled in a full range of administrative support functions; including answering phones, ordering supplies, coordinating security related functions, travel arrangements, filing expense reports, coordinating meetings across multiple calendars, managing/coordinating guests, supporting the program group’s day-to-day administrative needs including facility requirements, and coordinating the new employees’ onboarding process.

Requirements

• High School diploma or equivalent and 6 years related experience
• MS Office Suite Experience (i.e. Word, Excel, PowerPoint, Outlook), with the ability to manage multiple calendars, create and edit documents
• Must have the ability to obtain and maintain a DoD Secret (or higher) clearance

Nice To Haves

• Associates degree
• Active US Government secret security clearance
• Proficiency in business and travel expense system (Concur)

Responsibilities

• Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
• Make travel arrangements and process expense reports in a timely manner for assigned staff
• Arrange and execute support for a variety of internal meetings, including conference room reservations and catering
• Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate
• Provide back-up support for other administrative staff as needed
• Assist with the onboarding of new employees

Benefits

• health insurance coverage
• life and disability insurance
• savings plan
• Company paid holidays and paid time off (PTO) for vacation and/or personal business
• overtime
• shift differential
• discretionary bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED