Administrative Assistant 4
About The Position
Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. About the Indiana State Board of Accounts (SBOA): The Indiana State Board of Accounts is dedicated to providing the citizens of the State of Indiana with complete confidence in the integrity and financial accountability of state and local government. The Indiana State Board of Accounts is committed to providing the legislature and other interested parties with accurate and reliable information, and the key factors in achieving this commitment are the competency and professionalism of our staff. The Board of Accounts, for more than 100 years, has been holding government officials accountable to their constituents for financial reporting and following the Indiana Code when making any type of decision that relates to taxpayer dollars. The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience. A Day in the Life: The essential functions of this role are as follows: Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks. Researches and prepares various reports on agency programs and/or procedures. Prepares and maintains procedural manual for agency functions. Reviews policies, plans and procedures for administrative soundness. Coordinates the work of various sections of the agency or department. Answers inquiries from the public concerning policy and procedures in assigned area. Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness. Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations. The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
Requirements
- Specialized knowledge of the basic principles and theories of administrative management.
- Working knowledge of research techniques and report composition.
- Effective written and verbal communication skills.
- Attention to detail and proofreading skills.
- Organizational skills with the ability to prioritize tasks effectively and multitask.
- Ability to use Microsoft Office Suite (Word, Excel, Outlook).
- Ability to analyze procedures and policies and write procedural manuals and recommend improvements.
- Ability to coordinate the work of section staff.
- Ability to maintain cooperative work relationships.
- A High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.
- Ability to perform essential functions with or without reasonable accommodation.
Responsibilities
- Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.
- Researches and prepares various reports on agency programs and/or procedures.
- Prepares and maintains procedural manual for agency functions.
- Reviews policies, plans and procedures for administrative soundness.
- Coordinates the work of various sections of the agency or department.
- Answers inquiries from the public concerning policy and procedures in assigned area.
- Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.
- Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.
Benefits
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
