Administrative Assistant 4 - Center for Constitutional Law and the Judicial Studies Program

University of Nevada Reno•Reno, NV

2d•Onsite

About The Position

The University of Nevada, Reno (UNR) is recruiting for an Administrative Assistant 4 for the Center for Constitutional Law and the Judicial Studies Program. This position will provide administrative and operational support to the Deputy Director of the Center for Constitutional Law and the Director of the Judicial Studies Program. The role involves supervising staff and student workers, managing budgets and finances, handling grants, coordinating travel logistics for visitors, performing HR operations, and assisting with the administration of the justice management degree program. Additionally, the position supports the Center for Constitutional Law's public lectures, conferences, and other events, including managing registrations, scheduling, speaker arrangements, communications, and event materials. It also involves processing purchasing and accounting transactions through Workday, assisting with grant documentation, and managing Center communications such as calendars, correspondence, website updates, and newsletters.

Requirements

Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources
One year of experience as an Administrative Assistant III in Nevada State service
An equivalent combination of education and experience

Nice To Haves

Experience in finances
Project management experience
Student support experience
MS Office proficiency

Responsibilities

Supervising of staff and a student worker
Monitoring the budget and finances, and managing grants
Dealing in student relations
Coordinate travel logistics for visiting scholars, judges, guest speakers
Performing all HR operations
Assisting with the management and administration of the justice management degree program
Provide administrative and program support for the Center for Constitutional Law, including public lectures, conferences, teacher institutes, tabling/outreach events and other Center-sponsored programs
Coordinate Center event and program logistics, including registrations, scheduling, visiting speaker arrangements, communications, meeting and event materials, records and databases and related purchasing and fiscal transactions
Process Center purchasing and accounting transactions through Workday, including purchasing, invoices, reimbursements, PCard documentation and other fiscal processing.
Assist with grant-related administrative and reporting documentation
Assist with Center communications and administrative operations, including calendars, correspondence, website updates, newsletters and announcements, and coordination with faculty, speakers, students, donors and external partners
Other duties as assigned