Administrative Assistant 4-Nutrition

State of Louisiana • Baton Rouge, LA

12h • Onsite

About The Position

This position is located in Baton Rouge, LA Office of Nutrition Support Job Focus Area. The Administrative Assistant 4 position in the Division of Nutrition Support serves as a confidential and highly skilled administrative professional supporting the Division Director. The role is integral to the success of the division, requiring exceptional organizational, communication, and problem-solving skills. Additionally, the role includes office management responsibilities such as maintaining time and attendance records, overseeing equipment inventory, processing procurement transactions, and onboarding new team members. The opportunity is unique as it supports critical programs like the National School Lunch Program, Summer Food Service Program, and Child and Adult Care Food Program. The position offers the chance to work in a dynamic environment, interact with diverse stakeholders, and play a pivotal role in advancing the mission of the Division of Nutrition Support.

Requirements

• Three years of experience in administrative services.
• Strong organizational, communication and administrative skills
• Ability to work independently and manage multiple tasks effectively
• Proficient in Microsoft programs, Google, and ability to learn other technologies quickly
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
• Acting Decisively: The ability to make decisions quickly and effectively.
• Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

Responsibilities

• Relieve the Division Director of a variety of administrative tasks.
• Assist with preparation for meetings, such as securing location, copying agendas and handouts, mailings, etc.
• Answer questions regarding the Division of Nutrition Support programs and activities, as well as Department policies, procedures, and services.
• Maintain time and attendance records for Division staff.
• Process all procurement and purchasing transactions for the office.
• Answer, screen, and direct telephone calls/take messages for staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed