Administrative Assistant 3 (AA3) Recruitment Facilitator - Snoqualmie

State of Washington•King County – Snoqualmie, WA

4d•Onsite

About The Position

The Department of Children, Youth and Families is hiring an Administrative Assistant 3 to provide confidential administrative and secretarial support to the Associate Superintendent and hiring managers for Juvenile Rehabilitation at Echo Glen Children's Center in Snoqualmie, Washington. The position supports case management, recruitment and hiring, and organizational management. The role performs work related to expenditure control, public relations, records management, report preparation, and administrative procedures. It represents the supervisor or unit’s goals and interests and explains or interprets the supervisor’s policies. The employee uses independent judgment to complete assignments and solve problems, develops or modifies work methods and procedures, and prioritizes work to meet internal and external deadlines. The position also facilitates and coordinates institution-wide recruitment in support of Echo Glen hiring managers.

Requirements

Three years of experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work; formal education may substitute year-for-year for experience.
Ability to take action to learn and grow.
Ability to take action to meet the needs of others.

Nice To Haves

Knowledge of office procedures and practices, business management practices, research methods and data collection, and communication and correspondence practices.
Ability to work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others; and communicate effectively in writing and speech.
Ability to key and/or type accurately at a net speed of 50 words per minute or faster.

Responsibilities

Represent the administrator and serve as the primary coordinator, including scheduling, communication, and reserving conference rooms as needed.
Provide support to the Associate Superintendent and Living Unit Managers.
Troubleshoot issues and facilitate the hiring process.
Develop and maintain confidential resident files.
Coordinate activities involving the inventory, retention, and disposition of juvenile records.
Prepare and distribute policies for stakeholder review.
Serve as a liaison and provide administrative support between Administration and Line Staff.
Collaborate with administrators, Human Resources, managers, and staff by participating in personnel support.
Perform duties related to expenditure control, public relations, records management, and report preparation.
Use independent judgment to complete assignments and solve problems; develop or modify work methods, procedures, and strategies; and plan and prioritize work to meet deadlines.