Administrative Assistant 3 - Institute of Brain, Behavior and Immunology

The Ohio State University

20d•Onsite

About The Position

The Administrative Assistant 3 will serve as the Assistant to the Director for the Institute of Brain, Behavior and Immunology (IBBI). This role involves managing the daily administrative functions of the director's office, identifying and resolving administrative and operational problems, and collecting data for complex institute reports. The position requires maintaining a high level of discretion with confidential matters, assessing inquiries, and determining appropriate courses of action. Responsibilities also include tracking and maintaining records of IBBI commitments, projects, achievements, and milestones, coordinating marketing and communication functions, and planning/overseeing special events, symposiums, conferences, outreach events, faculty recruitment, and institute member meetings. Additionally, the role involves managing a 5-story building, including access, concerns, and related communications.

Requirements

HS Graduate or equivalent or equivalent education/experience.
6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information.
6 months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment.
Requires successful completion of a background check.
Qualified candidates may be asked to complete a pre-employment physical, including a drug screen.

Nice To Haves

Bachelor degree preferred.
Bachelor’s degree.
Administrative experience in academic medicine is strongly preferred.
Experience utilizing OSU’s financial and human resource systems desired.
Administrative experience in Infectious Diseases is strongly preferred.

Responsibilities

Serve as the Assistant to the Director for the Institute of Brain, Behavior and Immunology (IBBI).
Coordinate and manage daily administrative functions of the director’s office.
Identify and resolve administrative and operational problems.
Collect and compile data and information to develop complex institute reports.
Maintain a high level of discretion in the handling of confidential matters.
Assess inquiries and concerns directed to the office, determine course of action, and delegate to the appropriate person.
Track and maintain records of internal and external IBBI commitments, projects, achievements and milestones.
Coordinate marketing and communication functions for the research institute.
Coordinate, plan, and oversee all aspects of institute special events, symposiums, conferences, outreach events, faculty recruitment, and institute member meetings.
Manage a 5-story building: access, concerns, and related communications.