Administrative Assistant 3 - Learning Commons

Nevada System of Higher Education

1d•Onsite

About The Position

Truckee Meadows Community College’s Learning Commons is seeking an organized, collaborative, and detail-oriented Administrative Assistant 3 to provide administrative, fiscal, and operational support to the Associate Dean and the Learning Commons. The Learning Commons includes the Elizabeth Sturm Library, WebCollege, the Tutoring and Learning Center, and the part-time faculty support office and workspace. The position is an important administrative resource supporting the day-to-day operation of these programs and services and contributing to student success across the College. The position works independently within established TMCC, Nevada System of Higher Education, and State of Nevada policies and procedures. It requires initiative, sound judgment, discretion, organization, and problem-solving skills. This is an on-campus position at the Dandini campus. The typical schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., and may change based on organizational needs.

Requirements

High school graduation or equivalent education and three years of progressively responsible relevant work experience, including experience in one or more of the following: maintaining complex records and files; public/customer relations involving detailed policies, regulations, and requirements; preparing and processing financial and statistical documents such as payroll, travel, claims, and budgeting forms; or assisting staff and management with projects and activities.
Alternatively, one year of experience as an Administrative Assistant II in Nevada State service, or an equivalent combination of education and experience.
Ability to work independently within established policies and procedures, exercising initiative, judgment, confidentiality, organization, and problem-solving skills.

Nice To Haves

Administrative support experience in a higher-education office, including support for staff hiring or onboarding.
Experience coordinating events, meetings, or committees and preparing related communications, program materials, and reports for varied audiences.
Experience processing purchases, expense or card reconciliations, travel, or other fiscal transactions within established policies, using Workday, PeopleSoft, Banner, or similar enterprise finance or HR systems.
Experience coordinating budgets and financial records.
Experience managing contracts, subscriptions, and grants.
Demonstrated ability to manage competing priorities independently, handle confidential information with discretion, and build effective relationships across departments and with external partners.
Bilingual Spanish and English.

Responsibilities

Provide primary administrative support to the Associate Dean and centralized operational support for the Learning Commons.
Coordinate calendars, meetings, correspondence, reports, records, projects, deadlines, and special initiatives.
Prepare reports, presentations, spreadsheets, meeting materials, and other administrative documents.
Serve as a liaison among the Library, Tutoring and Learning Center, WebCollege, part-time instructors, College offices, vendors, and external partners.
Assist with strategic planning, program review, annual reporting, events, and other Learning Commons initiatives.
Coordinate employee travel, conference registrations, reimbursements, and professional development documentation; track related expenditures against budgets.
Coordinate Learning Commons events.
Assist with facilities, technology, equipment, supplies, and work orders.
Maintain and monitor Learning Commons operational budgets; maintain financial records, monitor expenditures and balances, reconcile accounts, and prepare budget status reports.
Assist with annual budget development, fiscal planning, projections, and year-end processes.
Process and track requisitions, purchase orders, invoices, reimbursements, and other fiscal transactions.
Coordinate procurement of supplies, equipment, technology, software, databases, instructional resources, and services.
Track contracts, subscriptions, software licenses, memberships, vendors, costs, and renewal dates; maintain a renewal calendar and coordinate renewal documentation.
Provide administrative and fiscal support for grants, special allocations, and other designated funding; track budgets, expenditures, deadlines, purchasing, and supporting documentation.
Gather, organize, maintain, and report data about Learning Commons programs and services.
Assist with annual reports, strategic plan updates, program reviews, grant reports, assessment activities, accreditation, and institutional reporting.
Prepare spreadsheets, tables, charts, graphs, and summary reports; maintain historical data for trend analysis.
Assist with recruitment, interview scheduling, onboarding, personnel documentation, employee records, and related processes.
Coordinate workspace, supplies, and communications, and provide operational support for the part-time instructor area.
Coordinate marketing and promotion of Learning Commons programs, services, events, and initiatives.
Draft, edit, and distribute announcements, flyers, digital signage, newsletters, email communications, and other promotional materials.
Maintain and update Learning Commons and part-time faculty support office webpages; monitor and keep information about services, hours, programs, events, and resources accurate and current.
Coordinate with TMCC Marketing and Communications to support College branding, accessibility, and communication standards.

Benefits

Health insurance options, including dental and vision insurance.
19.25% retirement match in PERS.
Life insurance and generous annual and sick leave.
Sports and Fitness Center membership options for employees and spouses or domestic partners.
ComPsych employee support.
Free parking at TMCC campus locations.
No State income tax.
Discounts and employee purchase programs for full-time faculty and staff.
Classified Grant-in-Aid: tuition is paid in full for classified employees taking courses applicable to degree completion or job-related.
Classified Registration Fee Reduction Program for spouses, domestic partners, and dependents of classified employees working at least 53%, for undergraduate courses through TMCC.