Administrative Assistant 3

State of Louisiana • Baton Rouge, LA

22h • Onsite

About The Position

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. Join our team and play a key role in keeping essential operations running smoothly! The Administrative Assistant 3 supports the Fraud and Recovery Unit by coordinating daily administrative activities, processing mail and payments, and assisting with client inquiries. This position also provides valuable administrative support to the Economic Stability Section, making it an excellent opportunity for someone who is organized, dependable, and ready to make a difference. An ideal candidate should possess the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Requirements

• Two years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Responsibilities

• Provide administrative and clerical support to the Fraud and Recovery Unit and assist Program Managers with routine administrative duties.
• Prepare, review, proofread, edit, and distribute correspondence, reports, meeting materials, agendas, handouts, and other documents.
• Coordinate meetings, workshops, conference calls, and related logistics, including scheduling and maintaining the unit’s Outlook calendar.
• Maintain organized office files, records, inventories, and equipment; prepare supply requisitions and track related purchases and records.
• Process incoming and outgoing mail and documents, including receiving, date-stamping, classifying, copying, and distributing materials as appropriate.
• Answer and direct telephone calls, respond to inquiries, take messages, and coordinate with appropriate staff to ensure timely responses.
• Serve as a liaison between supervisors, staff, and Telecommunications to coordinate telephone system requests, repairs, additions, and related equipment or billing issues.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed