Administrative Assistant 3
State of Montana•Helena, MT
•Onsite
About The Position
This position resides in the Property Assessment Division of Department of Revenue. The Administrative Support Specialist provides key administrative and office coordination support to the Property Tax Assessment Division (PAD). This includes managing records, generating reports, and offering specialized support services as directed. The position supports division management and staff while ensuring smooth office operations. The role reports directly to the PAD Division Management Officer and does not involve supervising other employees.
Requirements
- Office management
- Business communications
- Records management
- Customer service standards
- Quality assurance methods
- Contract solicitation and monitoring
- Structures, functions, and protocols associated with formal boards and committees
- Research and analysis
- Accuracy and attention to detail
- Conflict resolution & customer service
- Microsoft programs and other database applications
- Written, verbal, and interpersonal communication
- Demonstrate self-motivation
- Follow instructions
- Provide timely, customer service
- Handle multiple priorities under deadlines
- One year of college or vocational training in business administration, office management, or related program
- Two years of job-related work experience in office management and/or administrative support services
- One year of experience working with standard office software applications (word processing, spreadsheets, database, presentation, etc.)
- Valid driver’s license
Responsibilities
- Managing records
- Generating reports
- Offering specialized support services as directed
- Supporting division management and staff
- Ensuring smooth office operations
Benefits
- Health, dental, and vision care
- Life insurance
- Long-term disability
- Free health care for employees and eligible family members at Montana Health Centers
- Employee Assistance Benefits including counseling, legal assistance, well-being coaching, financial information
- Retirement plans
- Paid vacation
- Sick leave
- 11 holidays, including a floating holiday
- Flexible hours
- Eligibility to participate in the Public Service Loan Forgiveness (PSLF) program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
