Administrative Assistant 3 - Communication Studies

Nevada System of Higher Education•Reno, NV

21h

About The Position

The Department of Communication Studies at the University of Nevada, Reno is seeking a versatile administrative professional to support course scheduling, budgeting, human resources, and daily operations. Key responsibilities include scheduling classes in PeopleSoft, coordinating room assignments, assisting faculty with instructional materials, and managing departmental communications. The role also oversees travel arrangements, procurement, and equipment checkout, while maintaining compliance with university policies. Budget duties involve managing multiple account types, processing financial transactions in Workday, reconciling expenses, and supporting faculty with research budgets and travel reimbursements. In human resources, the position coordinates hiring processes for various employment types, maintains personnel records, and serves as the department’s Search Coordinator. Additional responsibilities include supporting the Department Chair with scheduling, meeting logistics, and graduate assistant assignments.

Requirements

Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR One (1) year of experience as an Administrative Assistant II in Nevada State service; OR An equivalent combination of education and experience as described above.

Responsibilities

Scheduling classes in PeopleSoft
Coordinating room assignments
Assisting faculty with instructional materials
Managing departmental communications
Overseeing travel arrangements
Procurement
Equipment checkout
Maintaining compliance with university policies
Managing multiple account types
Processing financial transactions in Workday
Reconciling expenses
Supporting faculty with research budgets and travel reimbursements
Coordinating hiring processes for various employment types
Maintaining personnel records
Serving as the department’s Search Coordinator
Supporting the Department Chair with scheduling, meeting logistics, and graduate assistant assignments

Benefits

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.
Health insurance options including dental and vision
Life insurance, generous annual and sick leave
E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options.
Mountain EAP supports employees (and eligible dependents) through life's difficult moments.
Staff Employees’ Council (SEC) represents all Classified employees.
SEC Grants-in-aid for Classified Employees
The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
Classified Staff Grants-In-Aid Benefit
Classified Employee Family Opportunity Program The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses.