Administrative Assistant 3
About The Position
About Mason & Hanger, A Day & Zimmermann Company At Mason & Hanger, you could call us a pioneer in the production of next generation, high-performance facilities! We provide architectural and engineering (A/E) services specializing in the worldwide design of secure, mission-driven facilities. Our staff is dedicated to finding innovative ways to create dynamic spaces. Think that’s cool? We’ve worked on thousands of projects in over 165 countries as a trusted partner of the U.S. federal government for more than two centuries. We’re building a more secure world. ® Come join in on our purpose – We put people to work, we protect American freedoms, and we help our customers power and improve the world! https://www.masonandhanger.com As a Administrative Assistant here's the work you'll do: Primarily responsible for execution of providing administrative support for the continuity of office and business operations. Providing exceptional customer services to both internal and external customers by, greeting customers and clients, in-person and on the phone. Provide support for Human Resources, Project Management, and Business Development as necessary. This role is in office in Lexington, KY.
Requirements
- Exceptional Customer Services skills.
- Proficiency in MS Office software packages.
- Ability to work well under pressure.
- Ability to interact effectively with all levels of the organization.
- Effective oral and written communication skills.
- H.S. Diploma or General Education Degree (GED) Required
- 5+ years Required or less than 1 year with college degree
Nice To Haves
- College Degree Preferred
Responsibilities
- Greet clients, vendors, service people, entering the establishment; determine nature and purpose of visit. Serves as the first line of security for company - observing arrivals and ensuring security measures are followed. Serve as Facility Security Officer (FSO) if Annex facilities are present.
- Operate multi-line telephone to answer calls, screen and forward calls, provide information, and take messages. 25%
- Support project management by assisting with technical specification editing and processing, coordinating with PM on travel and making team travel reservations, mailing packages, organizaing repographic needs, etc 25%
- Maintain a quantity of routine office supplies, order supplies for the office such as paper, toner, printer ink, and other general office supplies, receive supplies and check incoming supplies against supplies ordered, receive delivery of supplies and store them in appropriate locations, including coffee bars and break rooms. Be the primary point of contact for building maintenance, process service requests, validate visitor parking, distribute office correspondence. 20%
- Provide assistance to organize meetings including but not limited to lunch orders, conference room set-up of refreshments, and assistance with technological equipment. Manage office procurement card. 10%
- Provide Administrative and Human Resource support as needed and generate office correspondence. 15%
- Retrieve and sort mail, and track status of office of staff personnel with respect to being in/out of office. 5%
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
