Administrative Assistant 3

University of New Mexico•Albuquerque, NM

4d•$18 - $23•Onsite

About The Position

The Clinical Law Program at the UNM School of Law is a law firm where advanced law students represent clients under the guidance and supervision of Law School faculty who are licensed attorneys. We are seeking a highly organized, detail-oriented individual with strong communication skills to join our administrative support team. This position plays a critical role in the day-to-day operations of a busy academic legal office and provides direct administrative support to multiple law practice areas. The support duties include, but are not limited to: Answer phones, greet clients, and maintain a professional and welcoming front desk environment Follow established and documented opening and closing procedures for the office Compose clear, professional written communications Administer the lifecycle of confidential client files through an online case management system Assist clinical law students by explaining and reinforcing office policies and procedures Maintain confidentiality and exercise sound judgment when handling sensitive information This is an opportunity to contribute to a legal/academic program that expands access to justice in New Mexico, while supporting law students as they gain real-world experience. You will be working in a professional office environment as part of a collaborative, mission-driven team. See the Position Description for additional information.

Requirements

High school diploma or GED
At least 5 years of experience directly related to the duties and responsibilities specified
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Nice To Haves

Administrative support experience in an office or educational environment requiring accuracy, attention to detail and adherence to established procedures
Experience with electronic and/or physical records management
Ability to work effectively with individuals at all levels of an organization while following defined workflows and office practices
Proficiency with Microsoft Office or Microsoft 365 in a professional setting
Experience maintaining confidentiality of sensitive information

Responsibilities

Answer phones, greet clients, and maintain a professional and welcoming front desk environment
Follow established and documented opening and closing procedures for the office
Compose clear, professional written communications
Administer the lifecycle of confidential client files through an online case management system
Assist clinical law students by explaining and reinforcing office policies and procedures
Maintain confidentiality and exercise sound judgment when handling sensitive information