Administrative Associate, Communication Studies, Moody College of Communication

The University of Texas at Austin • Austin, UT

4d • $24 • Onsite

About The Position

The Administrative Associate will assist the department of Communication Studies with various administrative duties to help the team operate at peak efficiency.

Requirements

• Diploma (High School) or GED
• 3-5 years of administrative experience
• Highly organized with exceptional attention to detail
• Strong work ethic and ability to manage competing priorities
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite
• Ability to work independently and collaboratively
• Commitment to professionalism, confidentiality, and community-focused values
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Bachelor's Degree with three years of relevant experience
• Experience with UT mainframe application and web modules.
• Excellent oral and written communication skills.
• Demonstrated creative and analytical thinking
• Experience with databases and working with confidential information
• Extensive experience using Excel and Adobe Acrobat software and comfortable with other software applications
• At least 2-3 years of experience at UT-Austin

Responsibilities

• Coordinate communications with department and faculty, and stakeholders.
• Maintain organized filing systems (digital and physical).
• Maintain biannual record retention.
• Maintain annual inventory.
• Assist with various faculty reviews, award submissions and promotion/tenure processes.
• Process invoices, reimbursements, and purchase orders in alignment with institutional policies.
• Track expenditures against budgets.
• Assist with financial reconciliations and reporting.
• Assist in planning and executing meetings, conferences, and community events (venue, catering, materials, swag, registration, facilities, room reservations.).
• Coordinate travel arrangements campus visitors.
• Manage communications and promotional materials for events.
• Participate in training related to research administration, compliance, and community engagement.
• Perform related duties as required.

Benefits

• The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED