Administrative Associate, Communication Studies, Moody College of Communication

University of Texas at Austin

13d•$24•Onsite

About The Position

The Administrative Associate will assist the department of Communication Studies with various administrative duties to help the team operate at peak efficiency.

Requirements

Diploma (High School) or GED
3-5 years of administrative experience
Highly organized with exceptional attention to detail
Strong work ethic and ability to manage competing priorities
Excellent written and verbal communication skills
Proficiency with Microsoft Office Suite
Ability to work independently and collaboratively
Commitment to professionalism, confidentiality, and community-focused values
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Bachelor's Degree with three years of relevant experience
Experience with UT mainframe application and web modules.
Excellent oral and written communication skills.
Demonstrated creative and analytical thinking
Experience with databases and working with confidential information
Extensive experience using Excel and Adobe Acrobat software and comfortable with other software applications
At least 2-3 years of experience at UT-Austin

Responsibilities

Coordinate communications with department and faculty, and stakeholders.
Maintain organized filing systems (digital and physical).
Maintain biannual record retention.
Maintain annual inventory.
Assist with various faculty reviews, award submissions and promotion/tenure processes.
Process invoices, reimbursements, and purchase orders in alignment with institutional policies.
Track expenditures against budgets.
Assist with financial reconciliations and reporting.
Assist in planning and executing meetings, conferences, and community events (venue, catering, materials, swag, registration, facilities, room reservations.).
Coordinate travel arrangements campus visitors.
Manage communications and promotional materials for events.
Participate in training related to research administration, compliance, and community engagement.
Perform related duties as required.