Administrative Assistant 3

Northrop Grumman•Hill AFB, UT

3d•$48,400 - $80,600•Onsite

About The Position

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman, Propulsion Systems, is currently recruiting for an Administrative Assistant 3 to support two primary programs, Propulsion Subsystem Support Contract (PSSC) and Rocket System Launch Program (RSLP) within the Tactical Products and Services organization of Advance programs on-site at Hill Air Force Base, Utah.

Requirements

High School Diploma and 4 years’ relevant experience
Minimum two years of professional executive support experience
Excellent interpersonal communication and organizational skills.
Proactive, highly motivated and adaptable, with the ability to juggle multiple tasks, changing needs, and competing priorities
Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment
Ability to maintain confidences (employees, business, customers, programs, etc.)
Ability to complete ambiguous tasks with little to no oversight
Positive attitude with a team player mentality
Intermediate to High level MS Office Suite (Word, Excel, Outlook and PowerPoint)

Nice To Haves

Strong proofreading and document preparation skills
Proficiency in business and travel expense system (Concur or similar)

Responsibilities

Provide administrative support to multiple leaders in a fast paced aerospace design and manufacturing environment
Manage and maintain leaders’ calendars and schedules
Manage conference room schedules
Schedule meetings and reviews, track action items
Ensure appropriate meeting preparations are made (coordination of call-in number, meeting materials available and printed if required, catering requests, etc.) for both internal and external meetings
Coordinate travel arrangements and process expense reports
Produce neat and accurate correspondence, forms, reports, spreadsheets, presentations, etc. from verbal instruction, notes or handwritten copy
File and retrieve corporate documents, records and reports
Purchase/track budgets for rewards and recognition, office supplies and other miscellaneous expenses
Maintain common file locations
Compile weekly leadership status reports
Answer phone calls and support onsite customer reps.
Interact in a positive way with other staff members, support teams, customers and be a leader/team player with the administrative and program teams
Maintain confidence of sensitive employee, customer, business and program information