Administrative Assistant 2 - Department of Psychiatry and Behavioral Sciences

University of Washington•Seattle, WA

4d•$45,144 - $58,632•Hybrid

About The Position

The Department of Psychiatry & Behavioral Sciences within the UW School of Medicine is hiring an Administrative Assistant 2 to support the Center for Suicide Prevention and Recovery (CSPAR) and the Suicide Care Research Center (SCRC). Reporting to the Research Manager, this position independently coordinates schedules, maintains organizational systems, supports communications, and assists with administrative processes that ensure smooth day-to-day operations. The role works closely with center leadership and staff to support research, training, and program activities in a fast-paced, collaborative environment requiring strong organization, attention to detail, professionalism, and sound judgment. The position is hybrid-eligible. This is a regular, 100% FTE position on first shift. The annual pay range is $45,144 to $58,632; placement within the range depends on job-related skills, experience, and expertise as evaluated during the interview process. The role is part of SEIU Local 925 Nonsupervisory. The UW describes an inclusive, respectful, and welcoming community and offers benefits and opportunities for professional growth. Benefits information is available through the university's staff benefits website.

Requirements

High school diploma or GED and two years of office or administrative support experience. Equivalent education and/or experience may substitute for minimum qualifications except where legal requirements apply.

Nice To Haves

Ability to multitask across electronic systems, prioritize tasks, and quickly synthesize information.
Demonstrated attention to detail, excellent organizational skills, and creative problem-solving skills.
Ability to work effectively on an interdisciplinary team and independently with minimal supervision.
Excellent verbal and interpersonal skills when interacting with a wide range of people.
Comfort using technology for collaboration, communication, and tracking, including Microsoft Office, Microsoft Teams, and project management platforms such as Basecamp.

Responsibilities

Support scheduling across centers and maintain leadership calendars. (35%)
Track and maintain existing infrastructure systems, escalating concerns to a supervisor or leadership. (30%)
Support coordination of events, retreats, and meetings. (15%)
Coordinate payments and reimbursements. (10%)
Respond to external inquiries about programs and services with professionalism, sensitivity, and confidentiality. (5%)
Perform other program operations-related duties as assigned. (5%)