Administrative Assistant 2 - Department of Psychiatry and Behavioral Sciences

University of Washington • Seattle, WA

3d • Hybrid

About The Position

The Department of Psychiatry & Behavioral Sciences within the UW School of Medicine is hiring an Administrative Assistant 2 to support the Center for Suicide Prevention and Recovery (CSPAR) and the Suicide Care Research Center (SCRC). Reporting to the Research Manager, this role helps ensure the centers’ smooth day-to-day functioning by coordinating schedules, maintaining organizational systems, supporting communications, and assisting with administrative processes. The position works closely with center leadership and staff to support research, training, and program activities in a fast-paced, collaborative environment requiring strong organization, attention to detail, professionalism, and sound judgment. The position is hybrid-eligible.

This is a regular, 100% FTE position on the first shift and is represented by SEIU Local 925 Nonsupervisory. The annual pay range is $45,144 to $58,632; placement within the range depends on job-related skills, experience, and expertise. UW describes its workplace as diverse and offers benefits and opportunities for professional growth. The University is committed to an inclusive, respectful, and welcoming community and is an equal opportunity employer.

Requirements

• High school diploma or GED and two years of office or administrative support experience; equivalent education and/or experience may substitute except where legal requirements apply.

Nice To Haves

• Ability to multitask across electronic systems, prioritize tasks, and quickly synthesize information.
• Demonstrated attention to detail, excellent organizational skills, and creative problem-solving skills.
• Ability to work effectively on an interdisciplinary team and independently with minimal supervision.
• Excellent verbal and interpersonal skills for interacting positively with a wide range of people.
• Comfort using technology for collaboration, communication, and tracking, including Microsoft Office, Microsoft Teams, and project management platforms such as Basecamp.

Responsibilities

• Support scheduling across centers and maintain leadership calendars. (35%)
• Track and maintain existing infrastructure systems and escalate concerns to a supervisor or leadership. (30%)
• Support coordination of events, retreats, and meetings. (15%)
• Coordinate payments and reimbursements. (10%)
• Respond to external inquiries about programs and services professionally and with sensitivity and confidentiality. (5%)
• Perform other program operations-related duties as assigned. (5%)

Benefits

• Benefits are available; the posting refers applicants to the University of Washington staff benefits information page but does not specify individual benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED