Administrative Assistant 2

New York State Department of Agriculture and Markets•Albany, NY

2d•Hybrid

About The Position

The New York State Department of Agriculture and Markets is seeking an Administrative Assistant 2 to support the Division of Food Safey and Inspection in Albany, NY. The Administrative Assistant 2 will be responsible for providing administrative support for the Director and Assistant Director as well as tasks associated with supporting the Division as a whole. Duties include such tasks as creating office procedures; designing filing systems; electronically organizing policies and procedures; maintaining efficient workflow; resolving day-to-day operational problems; responding to phone calls; sorting paper and electronic mail; organizing, expediting and following up on projects; and coordinating information flow by acting as a liaison among executives, staff, and the public. The Administrative Assistant 2, SG-15, is a full-time position working 37.5 hours per week, Monday-Friday. Opportunities for telecommuting may be available in accordance with the agency’s Telecommuting Program Guidelines.

Requirements

Transfer Qualifications: Under Section 70.1 of the Civil Service Law: One year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law. Such titles include Program Aide, Office Assistant 3, Office Assistant 3 Calculations, and Payroll Examiner 2.
Provisional Appointment Qualifications: You must be a qualified employee of New York State and have had three months of permanent competitive, non-competitive NY HELPS, or 55-b/55-c service as an Administrative Assistant 1, Administrative Assistant 1 (French Language), Administrative Assistant 1 (Russian Language), Administrative Assistant 1 (Spanish Language), Examination Composition Assistant, Law Department Document Specialist, Office Assistant 2-Keyboarding, Office Assistant 2-Keyboarding (Spanish Language), Secretary 1, or Secretary 1 (Spanish Language).
Non-Competitive Promotion Minimum Qualifications: One year of permanent competitive, non-competitive NY HELPS, or 55-b/55-c service as an Administrative Assistant 1, Administrative Assistant 1 (French Language), Administrative Assistant 1 (Russian Language), Administrative Assistant 1 (Spanish Language), Examination Composition Assistant, Law Department Document Specialist, Office Assistant 2-Keyboarding, Office Assistant 2-Keyboarding (Spanish Language), Secretary 1, or Secretary 1 (Spanish Language).
Reinstatement Under Rule 5.4: Applicants may be appointed to this position permanently if they were previous permanent New York State employees who resigned their positions may be reinstated to their former positions, or to positions to which they were eligible for transfer or reassignment without further examination. Employees separated from their positions may be reinstated within one year of the date of their separation. Employees separated from their positions who have also been separated from state service for more than one year may be reinstated upon approval by the state Civil Service Commission.

Responsibilities

Creating office procedures
Designing filing systems
Electronically organizing policies and procedures
Maintaining efficient workflow
Resolving day-to-day operational problems
Responding to phone calls
Sorting paper and electronic mail
Organizing, expediting and following up on projects
Coordinating information flow by acting as a liaison among executives, staff, and the public

Benefits

Cost-effective health insurance options
Fully covered dental and vision care
Participation in the secure New York State Pension Plan
Ample paid time off
5 personal days in the first year
13 vacation days in the first year
13 sick days in the first year
13 paid holidays
Optional Payment Election Program
Deferred Compensation Plan
Flex Spending Account
NY's 529 College Savings Program
Potential eligibility for the Federal Public Service Loan Forgiveness Program (PSLF)