Administrative Assistant 2 (Temporary)

University of Washington•Seattle, WA

21h•Remote

About The Position

The Center for Teaching and Learning (CTL) has an outstanding opportunity for a temporary Administrative Assistant 2 to join their team. The UW Center for Teaching and Learning (CTL) is charged with developing and delivering programs and services that advance learning and promote teaching excellence at the UW. The CTL's work is deeply collaborative, engaging partners across the University. A key partnership is the Teaching@UW Network, a tri-campus collaboration focused on coordinating and developing evidence-based instructional support across UW’s three campuses. All CTL programs and services are driven by a commitment to enhancing student engagement and learning and supporting faculty members, post-docs, and graduate students and staff in instructional roles in the development of a teaching practice that is inclusive, learner-centered, and effective across modalities. Reporting to Associate Director for CTL, the Administrative Assistant 2 is responsible for handling the administrative tasks of the CTL and Teaching@UW Network’s considerable portfolio of instructional support programming and services. This position serves as the primary point of contact for award nominees, nominators, applicants, and those writing letters of support. The position is also responsible for assessing the compliance of all application portfolios and supporting the work of review committees by creating and organizing review materials; communicating with reviewers; and scheduling meetings. This position also supports the University’s strategic efforts to strengthen its tri-campus network by expanding, simplifying, and improving processes that allow faculty and academic resources to move more easily across campuses. Candidates who demonstrate strong self-motivation and high performance may be eligible for fully remote work. Standard work schedule is Monday – Friday, 8 am – 5 pm. The salary information provided below is for a full-time position and will be prorated for this part-time, 50% FTE opportunity.

Requirements

High School/ GED
Two years of office or administrative support experience.

Nice To Haves

Demonstrated record of successful collaboration
Excellent written and oral communication skills
Experience with scheduling tools and practices
Experience working and collaborating in a hybrid work environment
Experience working in higher education
Experience with Google suite, Microsoft Office suite, and Slack
Experience with event registration software, such as Trumba
Experience with learning management systems, such as Canvas
Experience communicating with faculty

Responsibilities

Schedule all program- and event-related meetings and manage Outlook invitations.
Organize and vet nomination, application, and review materials for UW’s Distinguished Teaching Awards (UW Seattle faculty members), UW Distinguished Teaching Award for Teams (tri-campus); and the Excellence in Teaching Awards (graduate students).
Field inquiries from UW Distinguished and Excellence in Teaching Award nominees, nominators, and applicants.
Create, test, and refine registration and application forms.
Reserve meeting and event spaces.
Create and send program certificates for Teaching Online 101 and AI+Teaching participants
Handle food/beverage arrangements.
Complete basic tasks in the Canvas learning management system.
Work with the Executive Office Shared Services team and departmental administrators to facilitate payment processing for program participants and invited guests.
Coordinate with the Executive Office and departmental administrators on payments for program participants; updates spreadsheets with program data; schedules Teaching@UW Network meetings; and creates and sends certificates for tri-campus programs.