Temporary Administrative Assistant

Converge HR Solutions•Philadelphia, PA

2d•Onsite

About The Position

Our client is a full-service architecture and design firm that works in a variety of market sectors. They are seeking a Temporary Administrative Assistant. This vital role will take on the day-to-day administrative functions and light office management duties. This position is ideal for a detail-oriented professional who thrives in a fast-paced environment and can hit the ground running. The role is expected to be in the office full-time Monday through Friday in a 12-week temporary contract capacity.

Requirements

Strong verbal and written communication skills
Relentless attention to detail and great organizational ability
Ability to work independently and prioritize competing tasks
2+ years of administrative or office support experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)

Nice To Haves

Experience in a professional services or HR environment
Familiarity with office management platforms or scheduling tools
Positive, team-oriented attitude with a proactive approach to problem-solving

Responsibilities

Manage and coordinate calendars, scheduling meetings and appointments as needed
Screen and route incoming calls, emails, and correspondence
Prepare, proofread, and format documents, reports, and presentations
Maintain organized filing systems (physical and digital)
Assist with data entry, spreadsheet management, and basic reporting
Support team members with ad hoc administrative tasks as assigned
Serve as the first point of contact for visitors and guests
Monitor and replenish office supplies, placing orders as needed
Liaise with building management and external vendors for routine office needs
Coordinate mail, courier, and shipping requests
Ensure common areas are tidy and presentable throughout the day
Assist with onboarding logistics for new staff (workspace setup, access badges, etc.)