Administrative Assistant 2

La Roche•South San Francisco, CA

1d•Onsite

About The Position

This position supports a Director-level and above in Translational Safety (e.g., Toxicology, Pathology, and/or gRED Nonclinical Operations (gNO)), as well as immediate staff and functional areas. The position is responsible for timely, accurate and effective administrative support and interfaces with a number of diversified professionals, requiring tact and effective communication skills. This individual is expected to be proactive and creative in managing required activities associated with moderately difficult projects and is also expected to handle multiple priorities, requiring the ability to multi-task. The position coordinates activities with other administrative professionals supporting Translational Safety as well as the Development Sciences division.

Requirements

High School Diploma and/or BS/BA REQUIRED
5-10 years exp- Administrative experience and/or transferable administrative skills
Thoroughly skilled in all administrative duties
Ability to handle routine and impromptu assignments with minimal supervision
Must be proficient in general computer applications including but not limited to email, calendar, word-processing, spreadsheet, database, and presentation applications
Moderately skilled in written and interpersonal communication
Ability to establish contacts outside of one s work group and functional organization and develop partnerships with others to improve efficiency
Ability to work effectively as a team player with a diverse group of people including senior staff and administrative colleagues within and outside of the department
Strong organization and prioritization skills with ability to multi-task

Nice To Haves

Microsoft Office and Google suite experience highly preferred
Genentech and support of project teams and biotech industry experiences a plus

Responsibilities

Maintain multiple complex calendars
Facilitate communications on behalf of the team ensuring key information is proved clearly, quickly and accurately at the appropriate time
Plan, schedule, and coordinate onsite/offsite meetings and team building events
Coordinate travel and conference attendance
Process invoices, payments, and expense reports using standard corporate applications
Makes productive contributions, identifies concerns, gaps or opportunities and offers relevant recommendations and suggestions
Works on moderately difficult assignments, requiring resolution of issues within defined parameters that require occasional deviation
Solve problems and make decisions within general parameters set by one s managers
Exercise sound judgment and discretion of sensitive/confidential information
Maintain standard Development tracking tools utilizing computer and software applications
Serve as a resource for the department staff and administrative teams
Provide back-up coverage for Administrative Professional team members
Strong customer focus and team participation
May also serve as a team leader, coordinating and assigning the work of others
And other duties as assigned